Budget & Personnel Officer

Job Purpose:

The Budget and Personnel Officer provides budget financial personnel and business operations support for the School of Business Administration Housing & Residence Life and the Institute for Informatics & Applied Technology. The position is responsible for budget planning and monitoring financial analysis and forecasting personnel administration purchasing contract management and operational support. The position advises department leadership on financial and personnel matters ensures compliance with university policies and procedures and supports the effective stewardship of departmental and school resources.

Essential Functions:

• 50% - Finance & Budget Administration
  • Develops monitors analyzes and reports on departmental budgets revenues expenditures and projections.
  • Plans and administers annual budgets; audits and reconciles accounts; prepares financial reports and analyses; and provides recommendations to leadership regarding budget utilization and planning.
  • Interprets and implements fiscal policies manages budget and fee allocations budget transfers journal entries and personnel funding allocations and ensures compliance with university policies and internal controls.
  • Provides budget guidance for academic programs operational units and technology planning initiatives.
  • Maintains delegated budget approval authority and advises faculty and staff on budget-related procedures and practices.
• 25% - Personnel Administration
  • Coordinates faculty staff adjunct student employee and independent contractor hiring and appointment processes.
  • Manages contracts compensation and funding approvals through PageUp FLAC and other university systems and processes.
  • Provides personnel-related budget analysis maintains personnel records and supports leadership in workforce planning and personnel administration.
• 20% - Business Operations & Resource Management
  • Oversees purchasing invoices deposits expense transactions and related documentation.
  • Manages the initial review and approval of expenses and invoices through Concur and ensures appropriate budget allocations.
  • Coordinates purchase orders vendor payments service contracts furniture and equipment purchases and other operational resources.
  • Trains and advises faculty and staff on purchasing travel procurement and business operations procedures.
• 5% - Compliance Reporting & Special Projects
  • Prepares financial personnel accreditation and operational reports; supports audits and compliance activities; coordinates special projects; and performs other duties as assigned in support of departmental and university objectives.

• Additional Duties as Assigned by the Department

Educational Requirement:

Bachelors Degree or Equivalent Experience

Years of Related Experience Requirement:

3 years

In lieu of the educational qualifications candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education.

Skills & Abilities:

Experience developing monitoring reconciling and reporting on complex budgets.
Experience interpreting and applying policies procedures and financial controls.
Demonstrated ability to analyze financial data identify issues and develop recommendations.
Demonstrated proficiency with Microsoft Excel Word and other business applications.
Excellent organizational interpersonal and communication skills.
Ability to manage multiple priorities meet deadlines and maintain a high level of accuracy and confidentiality.

Preferred Qualifications:

Five (5) or more years of experience in budget management financial analysis business operations or personnel administration.
Experience supporting multiple departments programs or business units with competing priorities.
Experience in higher education budget personnel or business operations.
Experience administering personnel processes including faculty staff adjunct student employee or independent contractor hiring and compensation.
Experience with financial forecasting budget modeling and long-range planning.
Experience managing contracts purchasing procurement and vendor relationships.
Experience with Banner PageUp FLAC Concur or similar enterprise financial and human resources systems.
Masters degree in Business Administration (MBA) Accounting (MAcc) Finance Higher Education Administration or a related field.
Knowledge of university budgeting shared governance and academic personnel processes.

Physical & On-Campus Requirements:

In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 5 days/week

Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Daily (>75% of time)

Walking - Ability to move about on foot to accomplish tasks: Daily (>75% of time)

Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g. 50 pounds): Rarely (1%-49% of time)

Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)

Problem-Solving - Ability to identify and resolve issues effectively: Daily (>75% of time)