Budget and Contract Analyst

About the Division:
The Division of Child Welfare (DCW) provides a range of leadership management and supervisory functions related to the delivery of public child welfare services to children youth and families. DCW provides administrative supervision for all child welfare programs in Colorados 64 counties and delivers technical support monitoring program improvement regulatory oversight and other quality assurance functions.

The Finance Unit ensures that all fiscal rules policies responsibilities state law and federal requirements are adhered to across DCW. The Finance Unit manages DCWs budget of over $574 million including executing contracts and purchase orders with multiple vendors throughout addition the Finance Unit provides modelling of multiple funding streams for allocation of funding to counties to make child welfare services available to all children youth and families.

The Finance Unit exists to direct lead and supervise the county departments of human/social services and service providers in the fiscal operations of child welfare programs through development and implementation of new programs policies and rules; training of county staff on fiscal policies and procedures; evaluation and provision of technical assistance to counties on systems issues and ongoing implementation; work with the General Assembly on legislative and fiscal initiatives; report to the federal government on implementation of federal funding programs; monitor county performance in their implementation of child welfare related to budget and funding issues; and allocate state and federal funds to the counties for their use in implementing child welfare services.

About the Position:
Provide budget development analysis management support expenditure tracking and review for DCW.
Provide contract development management support and review for assigned budgets and other DCW projects.
Draft solicitations and provide procurement development review and support for goods and services purchases for assigned budgets and other DCW projects.
Provide budget coordination and support between DCW and other assigned projects.
Provide formulation presentation implementation monitoring and execution support services for DCW regarding assigned projects.
Analyze and review proposed legislation and perform economic and fiscal analysis to assess the impact of legislation ballot initiatives or other external actions impacting DCW and other assigned partnerships.
Continually monitor revenue and expenditures throughout the fiscal year to identify and elevate compliance or fiduciary concerns and to provide guidance and technical assistance to leadership on day-to-day management of resources and budget execution reporting requirements.
Ensure DCW complies with state fiscal and procurement rules including staying current on all procurement and contract processes and procedures.

Job Duties:
Budget Development Execution and Reporting
This position is tasked with obtaining reviewing and providing budget analysis formulation presentation implementation monitoring and execution support services to DCW program managers and administrators. While performing this duty this position:
develops collaborative relationships with those staff involved in budget and contract preparation;
monitors and analyzes actual expenditures resource utilization and consumption to identify variances to projected budget allocations;
analyzes data for abnormalities and researches variances;
prepares monthly quarterly and other term reports detailing budget goals and/or variances;
develops budget and data analyses to justify decision items supplementals and other fiscal estimates for DCW;
analyzes funding requests to produce draft budget impacts;
monitors encumbrances identifying and quantifying variances to recommend changes to encumbrance and/or contract documents as needed to meet the intent of the program;
provides guidance and technical assistance to leadership managers and administrators on day-to-day management of resources and budget execution reporting requirements needed for the program; and
ensure state fiscal and procurement rules are followed.

DCW Contracts and Procurement Execution and Support
This position utilizes limits set by professional standards to develop execute and monitor contracts and solicitations between DCW and its partnerships. While performing this duty this position:
manages and maintains collaborative and professional vendor CDHS contract procurement and accounting relationships;
tracks monitors and reports encumbrance expenditure and variances;
manages work products through multiple systems for approvals in accordance with best practices; and
keeps current on fiscal and statutory policy and procedure.

Technical Assistance and Training
This position provides technical assistance and training on budget execution and contract and procurement processes. While performing this duty this position;
collaborates and works with various CDHS accounting staff;
develops and maintains appropriate budget allocation expenditure and projection models;
prepares monthly financial reports for program managers and administrators.

Other duties as assigned:
This position performs general office processes special projects and other duties as assigned to support department and division objectives.
Provide specific examples of regular ongoing decisions made by this position related to this duty.

Minimum qualifications:
Bachelors degree (4 years) from an accredited institution in Accounting Finance Business Administration or a field of study related to the work assignment
AND
Two years of professional experience in an occupational field related to the work assigned to the position.

Substitutions:

• Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
• Additional appropriate education will substitute for the required experience on a year-for-year basis. (Must attach unofficial transcripts to the application for education as a substitution to be credited)
• Current valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two (2) years of the required experience.

• Professional work experience in Accounting or Finance
• Current public service (state university federal) experience in contract drafting and monitoring
• Experience using financial software
• Experience working in a fast-paced environment
• Critical and analytical thinking skills
• Highly organized
• Relevant years of state service experience

• Standard background check and reference check required

• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting) and residency within the state throughout the duration of employment in this position.

• Motor Vehicle Check if the employee will drive a state-owned vehicle either in an ongoing capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.

• Must possess a valid non-restricted Colorado Drivers License or a non-restricted U.S. Drivers License for positions within 30 miles of the CO state border

• Out-of-State Drivers License holders must obtain a valid non-restricted Colorado Drivers License within 30 days of employment start date.

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

1. Disclose that information on the application.

2. Explain why the prior termination or resignation should not disqualify you from the current position.

3. Provide your employee number from your prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications experience work products and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualificationsin the application form. Do not use see resume or see attached.

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

After minimum qualification screening the comparative analysis process will involvereviewingand rating of all the information you submit.The comparative analysis step may also include your results from standardized testing.

Document your work experience/job duties to the extent to which you possess the skills education experience minimum qualifications and preferred qualifications.

If listed answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling grammar and clarity of your writing).

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process the official appeal form and how to deliver it on theState Personnel Boardwebsite.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal formhere.

• You must deliver the official appeal form to the State Personnel Board:

  • By email () or

  • Postmarked in US Mail to(1525 Sherman Street 4th Floor Denver CO 80203 or

  • Hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

Contact the State Personnel Board for assistance:

• At or

• Refer to the Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes within theRuleswebpage.

How to Apply to the State of Colorado

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The Assessment Process

If your goal is to build a career that makes a difference join the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high-quality human and health services that improve the safety independence and well-being of the people of Colorado.Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medicalanddentalhealth plans

• Employer-supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of ColoradoEmployee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for thePublic Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs well-being and dignity of the individuals families and communities we serve. We commit to respect fairness and access in every decision policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions programs and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees our partners the Coloradans we serve and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right not what is easy.

• Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.
  

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to.

The State of Colorado is an equal opportunity employer

We are committed to increasing aColorado for ALLof our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a Colorado for ALL drives our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

• (Multiple Choice) The bottom of this job announcement provides links to additional information on how to apply the assessment process toll-free applicant technical support and how the State of Colorado is an equal opportunity employer.

  • Please acknowledge below that you have read the information provided in these links.

    • This information is available to me and I have read this information.

    • I am unable to access the links with this information on the job posting. (If you select this option please contact the recruiter whose information is listed on this announcement so that they can send this information directly to you.)

• Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application If not please update your information before submitting your application. Yes/No

• If you are a current or former State of Colorado employee please list your employee number (starts with 997). Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process. If you are a former or current state employee please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience).

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application.

In the space below please explain why the prior termination or resignation should not disqualify your application from the current position.