Bookkeeper

Abacus Solutions Group is looking to hire a Bookkeeper in the Grasonville area.

Position Overview:

The Bookkeeper supports the financial operations across all active projects and entities. This role is responsible for accurate financial recording billing accounts payable and job cost tracking providing the timely reliable data that allows leadership to manage profitability and cash flow effectively.

This position does not make financial policy decisions or approve budgets. It plays a critical operational role in ensuring every dollar in and out is recorded accurately coded to the correct project and cost category and reported clearly to the General Managers and Project Managers.

Core Responsibilities:

Financial Recording & Accuracy

Enter and code all vendor and subcontractor invoices accurately by project division and cost category to support actual-vs-estimate reporting

Maintain accurate job cost records for ongoing budget tracking and post-project analysis

Support the creation and maintenance of actual-vs-estimate reports used to monitor project performance

Ensure all expenses are recorded in the correct entity

Support the monthly job cost review process with Project Managers and General Managers

Billing Invoicing & Collections

Prepare and issue all client invoices and progress billings in a timely and consistent manner

Ensure deposits progress billings and final invoices are issued according to contract terms

Track outstanding receivables and communicate proactively with General Managers regarding overdue balances

Coordinate with Project Managers on billing schedules draw documentation and required backup

Coordinate draw requests with construction lenders and banks including preparing required documentation and tracking draw approvals and funding

Follow up with clients on outstanding payments for change orders and draw billings communicating professionally and escalating to General Managers as needed

Accounts Payable & Vendor Coordination

Process all vendor invoices and subcontractor bills promptly and accurately

Verify invoices match approved purchase orders and scopes of work before processing payment

Coordinate payment schedules with the General Managers

Maintain organized up-to-date vendor and subcontractor records across all entities

Administrative & Office Support

Manage filing systems administrative records and document organization

Support onboarding documentation and personnel file maintenance

Serve as internal administrative support for Project Managers and General Managers

Maintain organized project files and records across all three entities

Process payroll accurately and on time across all entities ensuring correct employee classifications hours and deductions

Monitor and maintain all business licenses ensuring renewals are completed on time across all company entities

Track and renew all company vehicle insurance policies and vehicle registrations maintaining up-to-date records for the fleet

Prepare and file all 1099s annually for subcontractors and vendors ensuring compliance with IRS requirements and timely distribution

Manage office supply ordering and general office procurement maintaining adequate inventory and processing purchases in a timely manner

Financial Reporting Support

Prepare financial summaries and reports for General Manager review

Support monthly and quarterly financial close processes

Assist with audit preparation and compliance documentation as needed

Support accurate management of QuickBooks data across all company entities

Assist in the ongoing evaluation and upgrade of accounting platforms as the company grows

Qualifications:

10 years of bookkeeping or accounting experience construction or project-based industry strongly preferred

Proficiency in QuickBooks Online (required); experience with multi-entity accounting a plus

Strong working knowledge of accounts payable accounts receivable and job costing

Proven experience with construction draw billing progress billings and contract-based invoicing

Familiarity with construction management systems and project cost coding workflows

Comfortable working closely with an outside accounting firm/CPA including sharing reports providing documentation and supporting year-end and audit processes

High attention to detail this role directly impacts project profitability reporting across multiple entities

Ability to manage multiple projects companies and cost codes simultaneously

Strong organizational and communication skills

Proficient in Microsoft Office / Google Workspace (Excel or Sheets required)

Preferred

Direct experience in residential construction home building or design-build

Experience working across multiple company entities or divisions

Associates degree or higher in Accounting Finance or related field