Billing & Operations Coordinator

Billing & Operations Coordinator

Confidential Scientific Testing Laboratory
Downers Grove IL
Full-Time 100% Onsite

Join a Team Where Accuracy Drives Success

Our client a respected scientific testing laboratory is seeking a highly organized Billing & Operations Coordinator to support accounting administrative operations and internal business processes.

This position is ideal for someone who enjoys wearing multiple hats thrives in a fast-paced environment and takes pride in keeping operations running smoothly. Youll work closely with leadership while supporting billing customer accounts recruiting administration and day-to-day office operations.

If youre naturally organized detail-oriented and enjoy solving problems while improving processes wed love to meet you.

What Youll Do
Billing & Accounting
Prepare review submit and track customer invoices for laboratory testing services.
Review purchase orders billing documentation and client instructions for accuracy and completeness.
Enter and maintain information across internal systems client portals and business software.
Reconcile customer accounts and investigate billing discrepancies.
Maintain customer account records billing notes credit balances and tracking spreadsheets.
Respond professionally to billing questions and customer account inquiries.
Follow established procedures while identifying opportunities to improve workflows and efficiencies.
Administrative Operations
Support recruiting activities including candidate communication interview scheduling phone screens and applicant tracking.
Assist with employee records onboarding documentation and personnel file maintenance.
Organize and maintain accounting HR and operational documentation.
Handle confidential employee financial and customer information with professionalism and discretion.
Maintain accurate internal records that support communication across multiple departments.
Provide administrative support to leadership and assist with special projects as needed.

What Were Looking For

Were seeking someone who enjoys organization problem-solving and taking ownership of their work.

Youll be successful if you have:

Experience in billing accounting support office administration operations or a related role.
Strong Excel and Microsoft Office skills.
Experience working with accounting systems business software CRM platforms or databases.
Excellent written and verbal communication skills.
Exceptional attention to detail and accuracy.
Strong organizational skills with the ability to manage recurring deadlines.
The ability to investigate issues identify missing information and confidently determine next steps.
Professional judgment when handling confidential financial and employee information.

Ideal Backgrounds

This opportunity is well suited for professionals with experience in:

Billing Coordinator
Accounting Clerk
Accounts Receivable
Accounts Payable
Administrative Coordinator
Office Manager
Executive Assistant
Operations Coordinator
Project Coordinator
Customer Operations
Business Support
Human Resources Administration

Why Youll Love This Opportunity

This is more than a traditional administrative position. Youll become a key member of a collaborative team where your work directly supports accounting operations internal business processes recruiting efforts and customer service.

Youll have the opportunity to work closely with leadership contribute ideas for process improvement and build a long-term career with a stable and growing scientific testing organization.

If youre looking for a role where organization accuracy and initiative are recognized and valued we encourage you to apply today.

Pay: $46000-$48000