Billing Coordinator

Morgan Lewis & Bockius LLP one of the worlds leading global law firms with offices in strategic hubs of commerce law and government across North America Asia Europe and the Middle East is seeking to hire a Billing Coordinator. Under minimal supervision the Firm Billing Coordinator supports the billing function on a firm-wide basis. This role is responsible for ensuring the accurate and timely preparation of client bills for assigned clients and matters and to support the partners with managing their client inventories.

This position oversees matter setup rates billing requirements including eBilling as appropriate and client-required reporting to ensure accuracy and compliance. The role works directly with Partners to manage all aspects of billing and monitor unbilled and accounts receivable balances. Regular responsibilities include matter setup and prebill review coordinating billing activities and following up with clients regarding payment status and eBilling matters. The position also proactively contacts new clients with approval from the responsible Partner to coordinate and manage billing setup requirements.

This position is based in the Washington DC office and follows a hybrid work schedule combining in-office and remote work.

Responsibilities:

• Support Partners by managing all aspects of billing for assigned clients and matters.

• Review matter setups to ensure compliance with client rate agreements and outside counsel guidelines.

• Facilitate setup and reporting for budgets alternative fee arrangements and accrual requests with support from Firm Finance for more complex reporting requirements.

• Review time and cost entries for compliance with client and matter requirements including block billing task codes and summer associate time; escalate issues to Partners as appropriate.

• Submit new timekeeper approvals for e-billed clients and communicate with clients regarding new matters and eBilling requirements.

• Complete billing for assigned clients and ensure successful submission of invoices through applicable eBilling vendor systems.

• Monitor eBilling submissions and assist with resolving invoice rejections.

• Contact clients regarding past-due receivables and partner with the Collections Department to resolve collection issues.

• Review monthly reports with Partners to identify overdue billing and collections and ensure current proformas are generated.

• Distribute month-end proformas to appropriate Partners.

• Contact new clients to review billing and payment procedures and coordinate special billing requests.

• Proactively support new Partners with client agreements rate setup billing procedures and required billing system setups.

• Exercise sound judgment and discretion when responding to Partner requests and interacting with team members clients and senior management.

• Maintain strict confidentiality of financial and systems-related information.

Education and Experience:

• Bachelors degree from a four-year college or university and a minimum of five (5) years of 3E/Elite billing experience or an equivalent combination of education and experience.

• Experience with electronic billing including eBilling Hub and various eBilling vendor platforms.

• Proficiency with Microsoft Outlook Word Excel and PDF software.

• Strong attention to detail organizational skills and customer service skills.

• Strong written and verbal communication and interpersonal skills.

• Self-starter with the ability to manage multiple priorities and competing demands.

• Strong problem-solving project management planning and organizational skills.

• Ability to work effectively as part of a team and adapt to changing priorities.

Qualified candidates must apply online by visiting our website at selecting Careers.

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For positions in WashingtonDC the salary range for thispositionis: $72200.00 - $101100.00

The base salary or hourly wage range for this position will bedeterminedduring the interview process and will vary based on multiple factors including but not limited to prior experience relevantexpertise current business needs and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical financial and/or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation sick time and parental leave) dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired the employee will be in an at-will position and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time including for reasons related to individual performance firm or individual department/team performance and market factors.

Morgan Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition veteran status gender identity genetic information or any other characteristic protected by federal state or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act the following link contains the Firms California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan Lewis & Bockius LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability religious belief or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process please contact Talent Acquisition at 888.534.5003 or

If hired your employment relationship with the firm will be on an at-will basis meaning that the firm may modify the terms and conditions of your employment at any time and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice although reasonable notice would be expected.