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Billing Coordinator

Thornton Tomasetti

Job Location:

Chicago, IL - USA

Hourly Salary: USD 1 - 400

Posted: 3 September 2026 (8 hours ago)

Application Deadline: 1 December 2026

Vacancies: 1 Vacancy

Job Summary

Thornton Tomasetti applies engineering and scientific principles to solve the worlds challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide our mission is to bring our clients ideas to life and in the process lay the groundwork for a better more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

Your Role

The Billing Coordinator plays a critical role in supporting the financial operations of the organization by managing project billing activities and ensuring the accuracy of financial transactions. This position is responsible for setting up and maintaining project account information preparing and revising invoices and collaborating with billing executives and project managers to monitor the financial health of projects. The Billing Coordinator maintains organized documentation and provides financial reports as needed. Additionally this role supports collections efforts and assists with special accounting projects

What Youll Do

Set up new projects and monitor the status of existing projects in the accounting system.
Effectively communicate with Project Managers regarding contract documents change orders and other contract modifications approvals and any additional services related to billing.
Compile analyze & process a high volume of project bills to clients on a monthly basis.
Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines.
Review weekly timesheets to ensure that they have been submitted and approved prior to invoicing.
Maintain project billing folder and accounting system to ensure all invoices and other project-related documents are readily accessible for project managers & the accounting department.
Communicate professionally with project managers clients and other staff to provide accurate information and respond timely to inquiries and completion of assignments.
Investigate billing errors resolve discrepancies and reconcile the account.

What Youll Bring

2 - 8 years plus of billing experience preferably in the engineering architectural or construction industry.
Associate or bachelors degree in accounting/finance or a similar field.
Familiarity with Government Agency Billing & Audits preferred: WAWF/DCAA/PANYNJ/FAR/GSA
Knowledge of Dynamics software is ideal.
Proficient in MS Excel.
Excellent analytical and problem-solving skills.
Strong written and verbal communication skills.

Compensation

The rate for this position generally is$1-$ range is a good faith estimate provided pursuant to the Illinois State Pay Transparency Law. It is based on what a successful Illinois State applicant might be paid and assumes that the successful candidate will be in Illinois State or perform the position from Illinois State. Similar positions located outside of Illinois State will not necessarily receive the same pay rates may vary from the range as permitted byIllinoisEqual Pay Transparency Law. Compensation offers will be based on various factors including operational needs individual education qualifications and experience work location and comparison to employee already in the role as well as other considerations permitted by law. A potential new employees pay history will not be used in compensation decisions.

Benefits

Depending on your employment status benefits may include:

Medical Dental Vision Life AD&D Disability and other voluntary benefits
Flexible Spending Accounts for Medical and Childcare
Paid Time Off Family Leave for New Parents Volunteer Time
Tuition Reimbursement
Commuter Transit (where available)
401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments
Fitness Reimbursement
And other various wellness diversity/inclusion and employee resource programs and initiatives

Pursuant to the SanFrancisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age ancestry color gender (including pregnancy childbirth or related medical conditions) gender identity or expression genetic information marital status medical condition mental or physical disability national origin protected family care or medical leave status race religion (including beliefs and practices or the absence thereof) sexual orientation military or veteran status or any other characteristic protected by federal state or local laws.

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