Billing Clerk

Romanoff Electric is a leading electrical services company providing preconstruction construction systems integration and energy solutions in a variety of markets including automotive commercial healthcare education industrial and mission critical. Romanoff is one of six Ohio-based business units under parent company Quebe Holdings Inc. These business units include Chapel Electric Co. LLC; Romanoff Electric Co. LLC; Kastle Electric Company; Kastle Technologies Co. LLC and Eagle Electrical Services.

Job Title: Billing Clerk

Reports to: President

Location: Toledo Ohio

FLSA Status: Full-Time / Non- Exempt

Updated: October 2026

COMPANY OVERVIEW

Romanoff Electric is a leading electrical services company providing preconstruction construction systems integration and energy solutions in a variety of markets including automotive commercial healthcare education industrial and mission critical.

Romanoff is one of seven Ohio-based business units under parent company Quebe Holdings Inc. These business units include Chapel Electric Co. LLC Kastle Electric Chapel-Romanoff Technologies; Eagle Electrical Services Kastle Technologies Co. LLC and Sidney Electric.

SUMMARY

Romanoff Electric is seeking a full-time Billing Clerk who will be responsible for processing invoices and maintaining accounting records. The ideal candidate must compute classify and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating posting and verifying duties to ensure vendors are paid accurately.

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Include the following. Other duties may be assigned.

• Compute classify record and verify numerical data for use in maintaining accounting records
• Scan copies of invoices with issues and route to appropriate party follow-up in a couple of days to resolve open issues.
• Create AR invoices and credit memos.
• Update customer files.
• Compile and maintain exempt certificates.
• Organize and maintain A/R records.
• Assist with month end close by verifying general ledger accounts.
• Close A/R cycle timely in order to help with monthly accounting closing.
• Assist with audits both internal and external by handling all accounts receivable related requests.
• Support Project Managers.

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

POSITION REQUIREMENTS/PREFERRED EDUCATION and/or EXPERIENCE

• 2- 5 years working in an administrative job supporting management. Clerical experience working in Accounting/Finance a plus.
• Two-year degree (or equivalent electrical construction-related work experience) preferred.
• Working knowledge of the construction industry operations management and safety practices a plus.
• Working knowledge of federal state and city regulations and guidelines.

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications particularly Microsoft Outlook and Excel.
• Must have experience with accounting software.
• Accounts receivable and billing experience a strong plus payroll experience a plus as well.
• Ability to communicate effectively with various departments and outside vendors.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must have strong attention to detail.
• Must have strong time management abilities.
• Must have the ability to compile and analyze data and problem solve.
• Must build positive working relationships with multiple levels of employees and management
• Must demonstrate integrity honesty professionalism and appropriate concern regarding dissemination of sensitive and confidential information.
• Must demonstrate commitment to company values goals and objectives.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands are those associated with working in an office environment. While performing the duties of this job the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room. This role requires communicating verbally and in writing one on one in small groups as well as presenting to larger groups of employees. The employee should be able to work at a computer (reading and keying) for extended periods of time.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment typical of an office setting.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

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