Billing and Invoicing Specialist

Join us in designing the Grid of the future

In this position you will be responsible for the accurate invoicing of the Companys revenue. Responsibilities include ensuring compliance with applicable company policies customer purchase orders contracts master service agreements and statements of work to ensure revenue is billed accurately and recorded in compliance with GAAP and other responsibilities as assigned both on a regular and ad hoc basis. Experience with QuickBooks and BQE Core is beneficial.

How you can make an impact:

Customer Invoicing and accounts receivable:

• Prepares posts verifies and records customer invoices for consultant time and expenses incurred and transactions related to accounts receivable according to company practices.
• Ensures custom client invoicing requirements are satisfied.
• Perform sales project setup and maintenance in ERP system.
• Partner with business development and operations to communicate and resolve missing purchase orders other contract documents and out of scope work to facilitate invoice processing.
• Collaborate with business development/sales and project managers to collect client invoices timely within DSO target.
• Set up new customers and update current customer data in accounting system including collecting required documentation.
• Review employee/consultant time entries for timely entry and approval.
• Provide training on time entry and expenses to new employees as needed.
• Works closely with Accounting Payroll and Operations to gather necessary information to ensure accurate invoicing for each job.
• Supports the month end revenue close process within strict deadlines.
• Daily maintenance of the Projects email inbox.
• Perform other related duties as required.

Bring your passion heres whats needed:

• Meets deadlines and handles stress in an acceptable manner.
• Maintains punctual regular and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent verbal and written communication skills.
• Knows when to ask questions to avoid risk of mistakes or spinning ones wheels.
• Extremely strong attention to detail in a busy and changing work environment with sound self-review habits.
• Excellent time management skills including managing multiple priorities with flexibility in shifting focus and priority as business needs change.
• Express willingness to step out of the box to assist other teams to meet and overcome challenges for the company.
• Ability to work independently with minimal supervision.
• At least 4 years of relevant customer invoicing experience.
• Skilled in Microsoft Office Suite QuickBooks and other ERP systems.
• Experience in a fast-paced environment.
• Bachelors degree in accounting/business administration preferred or equivalent accounting department experience beyond A/R.

• Experience leveraging AI and automation tools responsibly to improve quality productivity and innovation

Position Type/Expected Hours of Work

This is a full-time position and general hours of work and days are Monday through Friday 8:00 a.m. to 5 p.m. in the office located in Austin TX with regular need for flexibility in hours. Some work from home will be available outside of the monthly close schedule and after training and orientation period. Occasional overtime including nights and weekends may be necessary to meet deadlines or support employee functions. This position is not eligible for full-time work from home.

How we support you:

• Comprehensive health and wellness benefits including medical dental and vision with 100% premium coverage foryou.
• Generous PTO and paid holidays
• Employee Ownership Program
• Work with industry leaders
• 401K up to a 4% match (100% vested from day 1)

Lead the Change!

Be a part of an innovative team shaping the grid of the future through advanced energy intelligence. For more than half a century Electric Power Engineers (EPE) has partnered with power and energy clients across the globe providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space we are focused on building a modern secure and resilient grid. Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.

Location: This position will be located in Austin TX

Travel: Occasional travel may be needed (10% or less)

EPE is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Poster

Third-Party Recruiting Notification

EPE does not accept unsolicited resumes fromthird-party recruiters. Any unsolicited third-party resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information may be treated as a direct application from the person identified in the resume and will not be eligible for placement fee payment to the will not pay a fee to a third-party recruiter or agencywithout a previously signed third-party agreementand has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.