(Auraria) Auxiliary Operations Coordinator

Welcome to theAuraria Campus located in the Platte River Valley in downtown Denver. The Auraria Campus is the service provider for 38000 students and approximately 5000 faculty and staff working at and attending the Community College of Denver Metropolitan State University of Denver and the University of Colorado Denver. Learn more about us through this link: The Auraria Campus

Auraria employees enjoy an excellent benefits package which includes paid vacation holidays and sick leave multiple medical dental and vision options discounted RTD Eco-Pass BenefitHub and outstanding retirement plan. Learn more through this link:Non-Classified Benefits Package.

So if youre interested in a great job working alongside great people this may be the opportunity for which youve been waiting for.

The Auxiliary Operation Coordinator serves as primary contact for the day-to-day operations of all Tivoli facilities including activation operations safety/security and maintenance/construction projects. These facilities include the Tivoli Student Union Campus Auxiliary dispersed lounges Food Service areas and Food Trucks.

Facility Maintenance & Operations:

• Collaborate with directors managers and tenants on maintenance construction and repairs.

• Monitor facility conditions and perform quality checks for cleanliness functionality and compliance (HVAC lighting ADA fire code).

• Coordinate with Facilities Services to schedule maintenance and repairs using TMA minimizing disruptions.

• Serve as on-call contact for after-hours facility issues; assess situations and coordinate appropriate response.

Project Management Communication & Coordination:

• Develop and maintain clear communication processes to ensure timely accurate information sharing.
• Serve as liaison among internal and external stakeholders (Facilities IT Marketing vendors contractors) to align projects and operations.
• Track timeliness identify communication risks and escalate issues to maintain progress and minimize disruption.
• Provide regular status updates to senior management and stakeholders tailoring communication to different audiences.

• Provide timely customer-focused communication with managers tenants vendors and partners.
• Respond to issues and coordinate appropriate resolutions.
• Maintain accurate contract lists phone rosters and building directories.
• Communicate and reinforce building policies procedures and operational updates.

• Manage access control for tenants contractors and events; coordinate door schedules and partner with ACPD to maintain building safety.
• Conduct daily inspections to ensure building and vendor equipment security.
• Issue vendor parking permits and communicate parking guidelines.

• Manage office equipment and coordinate repairs or replacements.
• Oversee ordering tracking and inventory of office supplies.
• Handle internal main distribution and serve as a courier for key departments (Business Services Purchasing HR).

• Conduct sei-annual food vendor inspections and maintain records.
• Coordinate access for utility providers and manage vendor usage tracking.
• Manage furniture requests including removal storage and cleanup.
• Maintain equipment directories for inventory and asset tracking.
• Create basic renderings for space planning and signage (wayfinding marketing menus).

• Oversee wayfinding and signage updates including removal of outdated materials.
• Set up coordinate and inspect auxiliary lounges for safety and cleanliness.
• Support crowd/line management during peak periods using stanchions.
• Assist with campus lost and found collection and coordination.
• Maintain serialized inventory for ID station and Starbucks equipment for annual asset tracking.

• Support the Auxiliary Services Director with assignments and campus activation efforts.
• Assist with agency requests events and daily operational needs.
• Work evenings and weekends as required.

• Conduct seasonal general and historical building tours tailored to audience needs.

• Cover letter and Resume required. The cover letter must specifically describe how your education and professional experience meet the minimum qualifications and any preferred qualifications listed in this posting.
• Failure to submit a cover letter resume and provide sufficient information in the application materials may result in removal from further consideration.

• High School diploma or GED
• Two (2) years of full-time experience in facilities operations building services property management or a related field. Experience may include coordinating maintenance and repairs working with building systems (e.g. HVAC lighting life safety ADA) and/or using work order management systems (e.g. TMA or similar).
• Valid unencumbered Colorado drivers license.
• Please provide full responses to all required supplemental questions. Your answers will be used as part of the application screening.

• Must be able to successfully pass a criminal background check.
• Must maintain a valid unencumbered drivers license.
• Please note that if offered employment candidates will be required to furnish a copy of their motor vehicle report (MVR) as part of the background check process.

• Bachelors degree in business administration facilities management construction management or a related field.
• Professional experience using 3D rendering and graphic design tools for facilities planning or space visualization.
• Experience supporting facility renovations retail buildouts or new store openings.
• Experience with full-cycle lease administration including renewals and new business contracts.
• Experience working with commercial food service operations and public facility management.
• Experience using project management software (e.g. MS Project Jira Salesforce).
• Experience working in a higher education government or institutional environment.
• Proficient in Microsoft Office (Outlook Excel Word).

• Strong written and verbal communication skills.
• Ability to prioritize and follow through in busy customer-facing environment.
• Experience coordinating schedules access and logistics for tenants vendors or events.
• Associated degree in facilities management business or related field.
• Knowledge of fire extinguisher/hood inspection requirements and vendor compliance documentation.
• Ability to develop maintain and track detailed event timelines and schedules.
• Proven ability in facility upkeep preventative maintenance and diagnosing issues.
• Experience coordinating multiple projects simultaneously in an active customer-facing environment.
• Excellent stakeholder engagement and cross-functional team leadership skills.