Asst Rink Operations Manager

10-Month Position

Position Summary

The Assistant Rink Operations Manager supports the scheduling coordination and operational oversight of the ice rink facility. This position assists in serving as a liaison between school departments athletic programs external rental organizations and the facilities and security teams to help ensure efficient accurate and conflict-free rink operations.

The role requires strong organizational skills clear communication and the ability to respond effectively to scheduling adjustments in a dynamic multi-user environment.

Essential Duties and Responsibilities

• Assist in managing and maintaining the master rink schedule coordinating with theschools central calendar and external rental groups to ensure optimal facility utilization.
• Enter update and maintain rink scheduling data within the Follett Scheduling Systemwith accuracy and consistency.
• Utilize CrossBar to create manage and communicate schedules for Middle School Varsity and Junior Bulldogs hockey programs.
• Assist in developing and distributing a weekly ice resurfacing schedule to facilities and security teams by the Tuesday prior to the scheduled week.
• Serve as an on-call contact for rink schedule adjustments operational changes and time-sensitive facility needs when necessary.
• Communicate proactively with internal stakeholders and external rental groups regarding scheduling updates rink operations and facility considerations.
• Support collaboration with school administrators and departments to ensure rink scheduling aligns with the broader school calendar and minimizes conflicts within the school community.
• Build and maintain professional relationships with rental organizations and their scheduling representatives.
• Be available on-site for large rental events assisting in overseeing operations and ensuring adherence to facility policies and expectations.
• Identify document and report facility incidents maintenance concerns or operational issues in a timely and professional manner.

• Strong organizational and time-management skills with the ability to manage multiple schedules and stakeholder needs simultaneously.
• Experience working with scheduling platforms such as Follett Scheduling System CrossBar or comparable scheduling systems.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently while remaining flexible and responsive to changing priorities.
• Strong attention to detail and effective problem-solving abilities.

Preferred Qualifications

• Experience in rink operations athletic facility management or event scheduling.
• Familiarity with ice hockey programs and rink-specific operational needs.
• Availability to work evenings weekends and occasional on-call shifts as required by facility usage.