Associate Registrar (Exempt)

POSITION: Associate Registrar (Exempt)

HSU JOB FAMILY CLASSIFICATION:Student Services Specialist II

DEPARTMENT: Registrars Office

SUPERVISOR TITLE: Registrar

FLSA STATUS: Exempt

EXEMPTION: Administrative Exemption

LOCATION:HSU Campus Abilene Texas

TARGET HIRE DATE: August 2026

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENTCandidate must profess aChristian Faith maintain membership in a local congregation and respect thevalues and distinctives central to the historically Baptist values of HSU asreflected in the Universitys Statement of Faith.

CONTACT INFORMATION:Human Resources or

SUMMARY/SCOPE:

Underthe direction of the Registrar the Associate Registrar is primarilyresponsible for services and records of students enrolled in special programsadvising students seeking the bachelors degree in General Studies managementand oversight of transfer articulation and to assist students in other specialstudent categories including early admission dual credit post-graduate andgraduate programs. The Associate Registrar is responsible for assisting theinstitution with compliance to regulations primarily with reporting to NSCVA SACSCOC NCAA DoD MOU etc. and for student services in alignment withthe core values of service integrity and accuracy of student records andreporting.

HSU JOB FAMILY CLASSIFICATION INCLUDES THE FOLLOWING:

ESSENTIAL DUTIES AND RESPONSIBILITIES:These examples do not include all possibletasks & do not limit the assignment of related tasks.

Serve as primary advisorfor students seeking the General Studies major including the coordination ofconcentration areas and individualized degree plans in Colleague.

Assistshort-term transient students with enrollment and registration.

Managethe enrollment of dual-credit students.

ManageAcadeum course share including enrollment approval of courses websitereporting identification of course needs etc.

Assistgraduate and post-graduate students with enrollment and registration.

Responsiblefor transfer credit articulation including management and oversight of transferarticulation platforms updating transfer databases and transfer articulationinquiries.

Responsiblefor administration of Papervision scanning system for storage of all recordsincluding training and support of scanning verifying and security access.

Monitorstudent enrollment and reporting (overload verification etc.).

Monitor data integrity to ensureintegrity and accuracy of academic records.

Assist with census and end of termprocessing including update of student records and the production of academicstanding letters and term honors cards.

Assist Registrar with academiceligibility of student athletes.

AssistRegistrar with reports system set-up and processes.

Superviseand manage student workers including training schedule coordination andtimecard approval.

Compliancereporting (NSC VA SACSCOC NCAA DoD MOU etc.).

Stayinformed of changing federal state and institutional regulations; ensureinstitutional policies and procedures are updated on a regular and consistentbasis and support training as needed for compliance.

Crosstrainin various duties to assure seamless service delivery.

Performother duties and projects as assigned.

SUPERVISORY RESPONSIBILITIES:

Nosupervisor responsibilities except for supervision of student workers.

COMPETENCIES:This is your opportunity to demonstrate how your education and/or experience in your current or previous job relates to each function of this position.

Interview decisions are partially based on this information.

On a separate sheet of paper write a paragraph for each competency listed below describing your background and qualifications in each area.

To perform the job successfully an individual should demonstrate the following competencies.

Problem Solving - Identifies andresolves problems in a timely manner; gathers and analyzes informationskillfully; develops alternative solutions; works well in group problem solvingsituations; uses reason even when dealing with emotional topics.

Teamwork - Balances team and individualresponsibilities; exhibits objectivity and openness to others views; gives andwelcomes feedback; contributes to building a positive team spirit; puts successof team above own interests; able to build morale and group commitments togoals and objectives; supports everyones efforts to succeed.

Quality Management - Looks for ways toimprove and promote quality; demonstrates accuracy and thoroughness.

Ethics - Treats people with respect; keepscommitments; inspires the trust of others; works with integrity and principles;upholds organizational values.

Initiative - Volunteersreadily; undertakes self-development activities; seeks increasedresponsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities;asks for and offers help when needed.

QUALIFICATIONS: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE SKILLS & ABILITIES (Language Mathematical Reasoning and Computer Skills):

LANGUAGE SKILLS: Abilityto read analyze and interpret general business periodicals professionaljournals technical procedures or governmental regulations. Ability to writereports business correspondence and procedure manuals. Ability to effectivelypresent information and respond to questions from groups of managers clientscustomers and the general public.

MATHEMATICAL SKILLS: Ability to add subtract multiply and divide in all units of measureusing whole numberscommon fractions and decimals. Ability to compute rate ratio and percent andto draw and interpret bar graphs.

REASONING ABILITY: Ability to apply common sense understanding to carry outinstructions furnished in written oral or diagram form. Ability to deal withproblems involving several concrete variables in standardized situations.

COMPUTER SKILLS: Toperform this job successfully an individual must have knowledge of MS WordProcessing Software Excel Spreadsheets Internet.

Experience with Colleague IS Systems and Recordsand Informer Reports is preferred.

EDUCATION/EXPERIENCE:

Bachelors degree required. Masters degreepreferred.

Must have the abilityto work independently with focus as demonstrated with previous work experience.

Must have the abilityto communicate and write well. *Competencies will be considered as theapplicants writing sample and those selected for an interview will have theopportunity to validate effective communication during the interviewprocess.

Must be serviceoriented as demonstrated with previous work experience.

Must have the abilityto take initiative and be dependable as per prior work experience referencesetc.

The personfilling this position is expected to be familiar with all aspects of the workof the Registrars Office to gain an understanding of the interconnectedness ofthe work and best practices in records management and reporting. Of particularemphasis is knowledge of federal rules governing student academic records(FERPA). Membership and participation in state regional and nationalorganizations is encouraged (TACRAO SACRAO AACRAO). Therefore preferencewill be given to someone who has prior knowledge of FERPA institutionalpolicies federal state and compliance regulations.

CERTIFICATES LICENSES REGISTRATIONS:

None are required for this position at this time.

PHYSICAL REQUIREMENTS:

The physical demandsdescribed here are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

While performing the duties of this job the employee is regularlyrequired to sit; use hands to finger handle or feel; reach with hands andarms and talk or hear.

The employee is occasionally required to stand; walk and stoopkneel crouch or crawl.

The employee must regularly lift and/or move up to 10 pounds and occasionallylift and/or move up to 25 pounds.

Specific vision abilities required by this job include closevision distance vision and ability to adjust focus.

The job is sedentary innature. Must be able to sit for extended periods of time.

WORK ENVIRONMENT:

The work environmentcharacteristics described here are representative of those an employeeencounters while performing the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

Thenoise level in the work environment is usually moderate.

ADDITIONAL INFORMATION:

Thisposition is a full-time exempt level staff position.

Aminimum of a 40-hour work week is expected. Irregular hours occasional eveningand weekend work and/or assignments beyond a 40-hour week may be requiredduring peak season during graduation or registration and/or to meet projectdeadlines.

Infrequenttravel may be required on occasion in order to attend training workshops.

Must have and maintain a valid Class C DriversLicense and maintain a clear driving record to be insurable under theuniversity liability policy.

Must be able to drive to complete work assignments onand off campus as needed.

Additional travel may berequired on occasion for training and/or workshops.

EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees see theHSU Benefits Summary on the HSU website.

NON-DISCRIMINATION STATEMENT:

HSU complies with all applicable anti-discriminationlaws including those prohibiting discrimination on the basis of age sexpregnancy race color national origin disability genetic information andmilitary service. HSU is a private university affiliated with the BaptistGeneral Convention of Texas and may lawfully consider an applicants religionas a selection criterion. HSU is committed to hiring faculty and staff whoshare an active Christian faith and fully support HSUs mission.

In accordance with the Americans with DisabilitiesAct (ADA) HSU provides reasonable accommodation to qualified individuals withdisabilities who are employees or applicants for employment except when theaccommodation would impose an undue hardship. Requests for reasonableaccommodation should be directed to Human Resources.

BACKGROUND SCREEN:

HSU does not discriminate on the basis of race color age sex disability genetic information national or ethnic origin in employment opportunities in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the universitys financial and physical assets. Therefore Hardin-Simmons University conducts background checks. Depending on the position applicants may also be required to consent to a credit check as part of the background check process. As a non-profit institution of higher education committed to Christian faith and values the University exercises its rights under state and federal law to use religion as a factor in making employment decisions.

Required Experience:

IC