Associate Registrar-Alpine

Primary Responsibilities
Primary Responsibilities: Essential: 1. Provide adequate communication and client services to individuals seeking assistance. 2. Assist with special events (after normal business hours) related to the registration and orientation of students and commencement exercises. 3. Provide support in the preparation of correspondence timely filing of student records and the research of former student records. 4. Assist in all activities associated with the registration of undergraduate and graduate students. 5. Assist with the processing of final grades posting and updating of grade information to transcripts and determination of satisfactory academic progress of undergraduate and graduate students. 6. Display a clear understanding of the requirements of the Family Education Rights and Privacy Act ( FERPA ) of 1974 as amended regarding the privacy of student records and general information. Maintain the confidentiality of all conversations incidents and information processed and maintained by the University. Be capable of explaining the basic elements of FERPA to the public students faculty and staff. 7. Ensure the security of student records by safeguarding access to the student information system and all student files both electronic and hard copy. Specific Responsibilities: 1. Assist the University Registrar in the preparation of ad hoc and standing reports to the Texas Higher Education Coordinating Board ( THECB ); ensure the integrity of data for said reports. 2. Interpret and provide individual faculty and students with information on policies and procedures established by the University Board of Regents or state and federal agencies. 3. Update course and curriculum information in the student information system as necessary to reflect changes approved by the University Board of Regents and the THECB . Ensure that course information stored in the student information system is in agreement with the published University catalog. 4. Prepare and maintain the class schedule for each semester; review proposed course offerings to ensure approval by the THECB . Coordinate with Campus Activities to maintain a repository of classes and scheduled events in academic spaces. 5. Process approved exceptions to degree requirements in the degree audit system; ensure appropriate coding of courses. 6. Assist with the maintenance of the student information system; test new patches and upgrades as directed by the University Registrar. 7. Prepare and maintain student educational records as required by the records retention schedule. 8. Coordinate all activities associated with the registration of dual credit students 9. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. 10. Other duties as assigned by the University Registrar. Key Competencies: Organize and perform tasks in an orderly and accurate manner according to established policies and procedures. Ability to use basic stress and conflict management skills. Security Sensitive: This position is classified as Security-Sensitive and is thereby subject to the provisions of Texas Education Code 51.215 and Texas Government Code 411.094 which authorize employers to obtain and review criminal history record information for applicants. Responsible for personal safety and the safety of others; must exercise due caution and practice sate work habits at all times. Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

Other Information
Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance. An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual job related qualifications and without consideration of race creed color sex religion age national origin disability sexual orientation gender identity veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including but not necessarily limited to recruitment hiring training upgrading promotion demotion termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice files a charge testifies assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence domestic violence sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within or immediately adjacent to and accessible from the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy you can contact the Office of Student Life located on the Alpine Campus in the Morgan University Center Room 211 or you can request that a copy be mailed to you by calling or emailing