Associate Project Manager Central Office Decatur, GA (ADM)

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Job Title:

Agency:

Department of Juvenile Justice

Job Requisition ID:

Shift:

Compensation Details:

Job Description:

Job Summary
Under supervision of the PMO Director the successful candidate will be responsible forcoordinating tracking and documenting facility repair renovation maintenance and capitalimprovement projects and monitoring project schedules budgets milestones outstandingissues and required agency as a coordination point between DJJ Engineering facility leadership internal agencydepartments and external project partners including the Georgia State Financing and InvestmentCommission (GSFIC). The position does not independently make project engineering contractualfinancial procurement or construction decisions.

Primary Duties and Responsibilities
Maintains project schedules milestone trackers project files meeting notes action-item logs andother project documentation.
Monitors project budgets expenditures commitments funding balances and other financialinformation and reports potential concerns.
Coordinates meetings site visits facility access documentation and communications.
Follows up with responsible parties on outstanding project activities.
Collects project information from facilities contractors consultants GSFIC and internal DJJdepartments for review by project sponsor.
Assists with preparation of project scopes cost information capital requests Major Repair andRenovation requests project summaries and supporting documentation.
Participates in project meetings and site visits and documents project status issues decisionsand required follow-up.
Identifies and communicates potential delays budget concerns operational conflicts orunresolved issues.
Coordinates with DJJ Finance Budget Procurement Information Technology Security facilityleadership and other program areas as directed.
Tracks punch-list items warranties project closeout documentation and outstanding deficienciesand reports unresolved matters to project sponsor.
Assists with compiling project information requested by DJJ leadership OPB GSFIC and otherstate entities.
Performs other project coordination and administrative duties consistent with the assigned DOASclassification.

GSFIC Relationship and Role Boundaries
For GSFIC-administered projects the Associate Project Manager serves as a DJJ project liaison andcoordinator working closely with DJJ Engineering. The employee may attend meetings gatherinformation track action items coordinate DJJ responses and communicate operationalrequirements.
The employee does not direct GSFIC project managers architects engineers consultants orcontractors and does not exercise contractual authority or independently approve project scopeschedules designs payments change orders or construction -Making AuthorityThe position has no independent approval or contracting authority. The Associate Project Manager
gathers information coordinates activities monitors project status identifies issues and providesrecommendations or information for management review. Decisions involving project scopefunding contracts procurement design construction schedules or significant operationalmatters are referred to the appropriate authorized DJJ official.

Minimum Qualifications:
High school diploma or GED AND one year of professional level experience related to the area ofassignment.

Preferred Qualifications
Two years of experience supporting or coordinating engineering construction facilitiesmaintenance renovation or capital projects.
Experience tracking multiple projects schedules budgets and action items.
Ability to read and understand basic project schedules construction documents cost estimatesand project reports.
Strong interpersonal skills
Excellent written and verbal communication skills including active listening and the ability toclearly convey information to others.
Ability to analyze identify and resolve issues or problems that may arise in a project.
Ability to adapt to changing project requirements and priorities.
Attention to detail and desire for accuracy.
Experience working in state government or another public-sector environment preferred.
Experience working with architects engineers contractors or construction/project managementorganizations preferred.
Proficiency with Microsoft Excel Word Outlook and Asana or Microsoft Project.
Ability to travel to DJJ facilities throughout Georgia as required.

Benefits:

In addition to a competitive salary & benefits GA Department of Juvenile Justice is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits including health and dental insurance; retirement and savings plan options; and paid holidays vacation and sick leave. We are a qualified employer for the Federal Public Service Loan Forgiveness Program.

For more information visit IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION.

ALL APPLICATIONS WILL BE PRESCREENED.

DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race color national origin sex religion age disability or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.