Associate for Administration

Closing Date:

Professional Staff - Project/Program Administration

Workstudy Position:

NoRegularNoUniversity of Arkansas at Pine Bluff

The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population competitive degree offerings and stellar faculty.

For more than 140 years the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning growth and productivity while affording a basic need to its students a chance to advance.

The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential.

You can excel in your chosen field of study through a curriculum ofCertificate and Associates degree programsmore than thirtyUndergraduate programs Masters degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships co-ops and fellowships in the U.S. and abroad.

Out-of-class experiences and student involvement include more than 90 student organizations an internationally renowned Vesper Choir Marching Band Concert Bands Wind Symphony nationally recognized debate team award-winning theater department and accomplished athletic program.

Though the main campus is in Pine Bluff its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON) students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science Technology Engineering and Mathematics) Academy.

As the second oldest land-grant institution in the state of Arkansas the mission of this No Excuse University remains the same to provide a high quality affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations please contact Human Resources at 870.575.8400 .

COS Chief of Staff

Departments Website:

The Office of the Chancellor is seeking a highly organized dynamic and team-oriented candidate for the position of **Associate for Administration**. The successful candidate will provide comprehensive administrative support to the Office of the Chancellor and will be responsible for performing a full range of confidential administrative and support activities. Responsibilities include welcoming and assisting guests answering and directing telephone calls managing incoming and outgoing email correspondence and receiving sorting logging and distributing daily incoming mail and deliveries.

Minimum Qualifications:
1. Bachelors degree
2. Strong background in customer service in person and by phone.
3. Demonstrated reliability.
4. Five years of clerical secretarial administrative support experience
5. Demonstrated word-processing and computer training and expertise in MS Office including Excel spreadsheets Word Outlook PowerPoint as well as Outlook and web applications
6. Exceptional organizational skills and an ability to resolve routine office problems professionally efficiently effectively and independently.
7. Strong written and oral communication skills with the ability to interact effectively with internal and external constituents
8. Strong interpersonal skills and work ethic
9. Ability to work under tight deadlines manage multiple assignments efficiently and effectively work independently with minimum supervision
10. Highest levels of discretion diplomacy flexibility collegiality and care in dealing with complex and sensitive governance matters and engaging effectively with board members and senior university officers public officials and the general public

Preferred Qualifications

5 years of administrative experience in higher education.

Essential Duties:
1. Provide a professional helpful welcoming atmosphere and a positive attitude for faculty staff students families callers and visitors of the Office of the Chancellor.
2. Provide coverage for the front desk including on behalf of the staff.
3. Assists in the development of information needed for calendar events for the Chancellors calendar.
4. Safeguards the confidentiality of University administration by exercising discretion in communicating information to faculty students staff and the various publics served by the University and in handling administrative records files and similar confidential items.
5. Receive sort log and distribute daily incoming mail and deliveries.
6. Arranges efficient and cost-effective official travel for the Chancellor and other official visitors by making travel arrangements and preparing associated approval forms and expense reports for travelers.
7. Coordinate staff recognition materials and events; coordinate receptions and social functions and meetings for the Chancellor with the Vice-Chancellors and other staff.
8. Responds to concerns and complaints from employees students and the public; discusses with the Chief of Staff or Chancellor as necessary and implements timely solutions as appropriate.
9. Prepares a variety of materials as requested and which may be sensitive privileged and highly confidential either independently or as directed.
10. Assists in performing routine office tasks and may act as a back-up to the chancellors office staff in work overloads and their absence as needed or requested.
11. Facilitates the work of the Office of the Chancellor by distributing and keeping accurate records of documents requiring the Chancellors signature.
12. Serves as a liaison between the department and other University offices
13. Order receive and maintain office supplies; anticipate supply needs and ensure that supplies will be available.
14. May represent the Chancellor or Chief of Staff to other University offices the public outside the public or outside agencies in administrative matters;
15. Performs other duties as assigned.

Additional Information:

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

Cover Letter/Letter of Application List of five Professional References (name email business title) ResumeSharron Williams
Employment Manager

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual preference or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

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