Associate FiscalAdministrative Officer

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BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification the institution must be accredited. If the institution of higher learning is located outside of the U.S. you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
• Resume Policy: Per Public Act 21-69 resumes are not accepted during the initial application process. As the recruitment process progresses candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter resume transcripts diplomas performance reviews attendance records supervisory references licensure etc. at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing .
• Salary Calculations: For current state employees salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive Legislative Judicial) to the other.
• Note: The only way to apply to this posting is via the Apply or Apply Online buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

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• The immediate vacancy is listed above however applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language reemployment SEBAC transfer promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees available at employer may participate in EVerify and will provide the federal government with your Form I9 information to confirm work authorization.
  

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Join the State of Connecticut and take your next career step with confidence!

In a state agency facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions including payroll oversight.

• Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership;
• Plans office workflow and determines priorities;
• Schedules assigns oversees and reviews work;
• Establishes and maintains office procedures;
• Provides staff training and assistance;
• Conducts or assists in conducting performance evaluations;
• Acts as liaison with other operating units agencies and other officials regarding policies and procedures;
• Prepares and analyzes complex financial statements and reports and budget requests;
• Projects expenditures and assists in financial planning;
• Maintains fiscal controls by authorizing non-routine expenditures;
• Manages various phases of budget process;
• Makes recommendations on policies and standards;
• Oversees maintenance of accounting records;
• Utilizes EDP systems for financial records reports and analyses;
• May oversee implementation and analysis of financial and administrative EDP applications;
• May oversee grant and contract administration;
• May oversee payroll;
• May perform complex purchasing tasks such as preparing specifications soliciting bids and recommending contract awards;
• May oversee leasing functions including negotiating contracts and space requirements;
• May supervise support services such as stores inventory security mailroom food service or maintenance;
• May supervise payroll purchasing and/or other fiscal and administrative functions;
• Performs related duties as required.

• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management governmental accounting and payroll;
• Knowledge of
  • grants and contracts preparation and administration;
  • purchasing principles and procedures;
  • payroll practices and procedures;
• Considerable
  • interpersonal skills;
  • oral and written communication skills;
• Considerable ability in preparation and analysis of financial and statistical reports;
• Ability to
  • understand and apply relevant state and federal laws statutes and regulations;
  • utilize EDP systems for financial management;
• Supervisory ability.

Seven (7) years of experience in a combination of fiscal administrative functions (e.g. accounting accounts examining budget management grants administration payroll purchasing) at least one of which must be an accounting budgeting or payroll function.

One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative OfficerAccountant or Payroll Officer 2.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level.

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelors degree.
• A Masters degree in public administration business administration or accounting may be substituted for one (1) additional year of the General Experience.

• Experience supervising leading or coordinating the work of professional technical or administrative staff.
• Experience performing complex fiscal and administrative functions such as accounts payable invoice processing financial reconciliations or payment transactions.
• Experience performing procurement or purchasing activities including preparing requisitions purchase orders competitive procurements and contract documentation.
• Experience using an enterprise financial management system such as Core-CT/PeopleSoft or a comparable ERP system.
• Experience performing asset management or inventory functions including physical inventories maintaining records reconciling inventory researching discrepancies and applying property-control requirements.
• Experience preparing or reviewing financial procurement inventory or asset management records for audit and compliance purposes.
• Experience using Microsoft Excel to analyze data perform reconciliations and prepare reports.
• Experience interpreting and applying policies procedures internal controls or standards within a large organization.
• Experience communicating work-related information organizing and prioritizing multiple assignments managing competing deadlines and reviewing work for accuracy and completeness in a fast-paced work environment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women minorities and persons with disabilities.