Enter a job title or keyword

Assistant to Board of County CommissionersCounty Manager

Alachua County

Job Location:

Gainesville, FL - USA

Monthly Salary: Not provided by the employer

Posted: 4 June 2026 (30+ days ago)

Application Deadline: 3 September 2026

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Minimum Qualifications

Bachelors degree in public administration business administration or a related field and two years of professional experience as an office manager; or any equivalent combination of related training and experience. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

****SKILLS TESTING REQUIRED ****
Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position.

This position requires a passing score on the following Countys skills assessment tests: Microsoft Excel Word PowerPoint with a minimum score of moderate knowledge and a Typing Test with minimum correct words of 35 wpm. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at:to arrange testing.

Passing scores must be received by the Human Resources Office via email at

CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office.

All scores are valid only for a period of 2 years from the date of testing.

Successful completion of all applicable background checks pre-hire and ongoing are required.

Position Summary

This is highly responsible professional and supervisory work providing executive support and maintaining administrative operating systems for the Alachua County Board of County Commissioners (BoCC) Office and/or the County Managers Office.

The incumbent assigned to this position is responsible for supervising administrative staff and performing complex varied administrative work. This position is responsible for directing the provision of timely high-quality support services to the County Manager Deputy County Manager Assistant County Managers Communications Office and/or the Board of County Commissioners including constituent services by developing and implementing effective operating systems and procedures exercising sound judgment and decision-making skills and maintaining a strong focus on quality customer service.

Work is performed independently under the general direction of a higher-level supervisor and is reviewed through reports conferences and observation of results obtained.

Examples of Duties

ESSENTIAL JOB FUNCTIONS

This is an emergency essential classification. Upon declaration of a disaster and/or emergency all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with the Countys core values.

Supervises and coordinates the activities of subordinate employees including interviewing hiring and training; determining work procedures and schedules; issuing instructions and assigning duties; reviewing work; recommending personnel actions; conducting performance reviews; conducting departmental training and orientation; rewarding and coaching employees.

Manages the information flow for the County Manager the Assistant County Managers the Communications Office and/or the Board of County Commissioners; manages the information flow on a variety of tasks performed independently or by subordinates to ensure satisfactory completion.

Directs the maintenance of scheduling calendars and reservations for the County Manager Assistant County Managers the Communications Office and/or the Board of County Commissioners.

Processes travel requests; makes travel arrangements; processes reimbursements for travel.

Establishes uniform correspondence procedures and style practices. Prepares and maintains standard operating procedures.

Prepares drafts of speeches presentations resolutions ordinances contracts and administrative policies as assigned.

Coordinates the preparation of routine/non-routine correspondence of a complex and/or sensitive nature on behalf of the County Managers Office and/or the Board of County Commissioners.

Reviews prioritizes assigns and follows-up on mail for the County Manager Assistant County Managers the Communications Office and/or the Board of County Commissioners.

Investigates and follows-up on citizen requests for service complaints and requests for information.

Formulates procedures for systematic retention protection retrieval transfer and disposal of records.

Research interpret and develop data for assigned non-routine special projects.

Performs the duties listed as well as those assigned with professionalism and a sense of urgency.

County Managers Office

Supervises and coordinates administrative and clerical support for the County Managers Office.

Gathers interprets and prepares data for studies reports and recommendations; coordinates activities with other County departments and outside agencies as needed.

Responsible for entering performance measures and processes payroll for the County Managers Office and BOCC.

Assists in the processing of purchasing card reconciliation.

Supervises and/or assists in providing administrative and clerical support to the County Manager the Assistant County Manager and the Communications Office.

Maintains records for copier(s) and contacts for repairs/supplies as needed.

Board of County Commissioners Office

Supervises and coordinates administrative and clerical support for the Board of County Commissioners.

Supervises and coordinates Board of County Commissioners processes.

Develops implements maintains and directs procedures to process the Chairs mail and establish filing systems for each County Commissioner.

Supervises and assists in the preparation of appropriate response to constituent requests.

Maintains appropriate system of checks and balances to ensure quality and timely responses are provided.

Independently coordinates schedules researches interprets and develops routine and non-routine projects assigned by the higher-level positions in the County Manager and Commission offices.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

KNOWLEDGE SKILLS AND ABILITIES

Thorough knowledge and understanding of standard operating procedures BOCC employee policies automated systems and policies applicable to local governments.

Thorough knowledge of principles and practices of organizational administration and management budgeting and human resource management.

Thorough knowledge of modern office practices and procedures; business English/vocabulary grammar punctuation spelling and mathematics.

Skill in the operation and use of a personal computer including word processing spreadsheet and database software; calculator; telephone; copy machine; and fax machine.

Ability to understand and ensure compliance with BOCCemployee policies manual and county standard operating procedures.

Ability to prepare detailed written reports and procedures.

Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action.

Ability to develop guide organize and counsel staff including the ability to effectively appraise employees performance and propose any necessary disciplinary actions.

Ability to proofread and make appropriate changes to documents and correspondence.

Ability to understand and ensure compliance with laws rules and regulations governing all types of governmental activities.

Ability to effectively communicate both orally and in writing; including public speaking and presentations and the preparation of written reports and memorandum.

Ability to establish and maintain effective working relationships with employees supervisors government agencies and the general public.

Ability to analyze and evaluate departmental programs procedures and policies to ensure services are delivered efficiently and effectively.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit talk and hear. The employee is occasionally required to reach and be mobile.

Specific vision abilities required by this job include close vision color vision and the ability to adjust focus associated with the constant use of computer monitors.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Required Experience:

Apply Now