Assistant Principal Secretary High School

Position Title:Assistant Principal Secretary - High School
Department: Varies according to assignment
Supervisor: High School Office Manager
Term of Employment: 12 months
Salary Classification: 13

Job Summary:Performs a variety of standard clerical duties and secretarial support functions for department or school site administration and assigned staff. Provide primary support to the high school Assistant Principals and may provided supplemental support to the Office Manager and/or Athletic Director Secretary.

Essential Functions:Essential functions as defined under the Americans with Disabilities Act may include but are not limited to the following tasks duties knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following. Other duties may be assigned:

• Schedules meetings conferences interviews in-services and workshops and maintains schedule of appointments.
• Prepares correspondence following instructions of the supervisor.
• Places screens and forward telephone calls throughout the department/school site.
• Coordinates schedules and prioritizes assigned tasks and projects. Provides feedback and direction and guidance to staff. Communicates new or revised information to personnel.
• Maintains confidential personnel and student files records and databases for the department/school site.
• Completes the necessary processes in district systems to process employment matters in a timely manner.
• Schedules employment interviews conducts reference checks processes payroll actions and maintains attendance payroll records and timesheets.
• Responds to inquiries from staff vendors contract providers contractors parents students and the community.
• Processes and monitors a variety of agreements contracts and applications.
• Maintains and updates student transcripts. Posts grades. Initiates requests for official transcripts for incoming/transferring students. Interprets transcript data. Recommends and/or determines applicability of other classes to Peoria Unified School District (PUSD) requirements policies and procedures under the direction of the administration or counseling office.
• Handles the sending and receiving of transcripts for students applying to colleges transferring to other schools and transferring into the school.
• Gathers data and provides a variety of reports as required regarding student grades and records.
• Assists guidance staff in the assessment of graduation requirements for students in their senior year.
• Orders and maintains office equipment.
• Performs other duties as assigned or required.

KNOWLEDGE AND SKILLS:

• Knowledge of applicable Federal state county and city statutes rules regulations ordinances and Peoria Unified School District and departmental policies and procedures.
• Knowledge of the principles of customer service general office operations business office management and records and database management.
• Knowledge of the principles of Business English grammar spelling and the preparation of correspondence.
• Knowledge of basic accounting principles.
• Skill in reading interpreting understanding and applying relevant Federal state and PUSD rules regulations policies and procedures.
• Skill in creating preparing and managing a variety of documents and reports for distribution.
• Skill in establishing and maintaining effective working relations with co-workers vendors students parents the general public and others having business with the school district.
• Skill in operating a personal computer utilizing a variety of software applications.

MINIMUM QUALIFICATIONS:A high school diploma or GED AND 1 year experience in a professional office; OR any equivalent combination of experience and education from which comparable knowledge skills and abilities have been achieved.

OTHER REQUIREMENTS:

• Must possess or obtain an Arizona IVP Fingerprint Clearance Card.
• Must be able to pass a background clearance check.
• Must be able to type minimum 55 wpm.
• Must be able to obtain and maintain an Arizona drivers license.
• May be required to lift and carry heavy bulky supplies and materials weighing up to 20 pounds.
• May be required to work outside normal working hours.