Assistant Operations Manager

Duties & Responsibilities:

• Safety:
• Make sure everyone is safe following procedures and wearing PPE
• Attend safety meetings and complete monthly safety quizzes with their team
• Assist with completing action items
• Inspect fire extinguishers and crane inspections monthly
• Report incidents immediately to the safety department and VP of Accounts
• Environmental:
• Attend environmental meetings for contractors
• Environmental compliance for the site and be responsible for audits from the customer
• Proper disposal of used oil hot drain filters and recycling
• Metal recycling and track dumpster to ensure payment for scrap
• Site Reports
• Monthly CID Reports
• Review operations and parts spend report form purchasing weekly
• Financials
• Monitor labor and parts spend expand efficiency.
• Maintenance:
• Schedule PM due for all assets on site create PM services pull filters and re-order filters
• Plan repairs with PMs as best as possible
• Manage oil sampling for the site
• Set SOW with team
• Make plans with the maintenance team and mechanics to correct action items from inspections
• Yard and Shop / Inventory
• Keep shop and yard inventory clean and organized
• Keep up on stock levels (Fluids filters and spare parts)
• Work with other sites and YD 20 on shared parts stocking levels. (i.e. common cylinders)
• Invoicing / Billing
• Work Orders and Invoices
• Process work orders and rebills in M. Move Invoices to completed status.
• Update weekly rental report for IHE IHW.
• Keep rental POs current with the customer
• Assist with collecting monthly hours
• Send out damage reports
• Daily Operations / Communication
• Have phone on 24/7 for service calls/machine breakdowns.
• Communicate with all mechanics
• Manage up/down report
• Manage priorities of the sourcing agent
• Schedule 3^rd party repairs/damages when needed
• Customer Service
• Be professional and have a great attitude with all levels of customers
• Solve customer problems

Required Skills and Abilities

• Heavy equipment/mill service experience
• Must be reliable and extremely trustworthy
• Excellent organizational and time management skills
• Strong multitasking skills
• Attention to detail and accuracy
• Advanced computer skills and strong Excel ability
• Strong written and verbal communication skills

Work Environment

This job operates in a clerical office and mill setting. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.