Assistant Merchandiser Special Projects, Collaboration and Collection

Stefanini Group is hiring!

Stefanini is looking for an Assistant Merchandiser - Special Projects Collaboration and Collection in New York NY

For quick apply please reach out to Madelaine Madie Yu

Call: / Email:

Open for W2 candidates only!

Location:

Description:

• The Assistant Merchandiser Special Projects Collaboration & Collection plays a critical role in supporting the operational analytical and financial management of the Calvin Klein Collection business and key global special projects. Reporting directly to the Merchandiser this position serves as a central partner across Merchandising Design Product Development Finance Supply Chain Marketing Public Relations and external vendors to ensure seamless execution of seasonal priorities.
• This role requires a highly analytical detail-oriented professional with experience maintaining budgets invoice processing inventory tracking and complex sample logistics. The Assistant Merchandiser will own budget entry processes support bi-monthly budget reviews oversee timely invoice management maintain sample inventory visibility and coordinate domestic and international shipments through logistics partners.
• The ideal candidate brings 2-4 years of merchandising buying planning or business operations experience is comfortable working across multiple systems and tools and thrives in a fast-paced environment managing competing priorities. This individual demonstrates strong problem-solving skills a proactive mindset and a willingness to jump into evolving business needs while driving operational excellence across the Special Projects Collaboration and Collection business.

Responsibilities:

Budget Management & Financial Analysis

• Own day-to-day budget tracking and reconciliation across Collection and Special Projects budgets.
• Manage invoice processing and payment timelines partnering closely with Finance vendors and cross-functional teams to ensure timely and accurate payment execution.
• Reconcile budget actuals against forecasts and identify variances and risks.
• Coordinate bi-monthly budget reviews providing clear visibility into spend and outstanding commitments.
• Maintain detailed financial documentation to support audits and budget planning exercises.

Sample & Inventory Management

• Own seasonal sample inventory management ensuring accurate tracking organization and visibility across all Collection and Special Projects samples.
• Manage sample organization and inventory through Launchmetrics and internal tracking systems.
• Partner with Design Product Development Sourcing PR Marketing and external stakeholders to coordinate sample requests and movement.
• Establish and maintain best practices for sample archiving inventory audits and sample lifecycle management.
• Track sample flow from development through market and post-market activities to ensure accountability and accuracy.

Logistics & Shipment Coordination

• Coordinate domestic and international sample shipments through DHL WorldNet FedEx and other logistics providers.
• Manage shipping documentation customs requirements carnet coordination and shipment tracking to ensure successful delivery timelines.
• Partner with internal trade compliance teams and external logistics providers to proactively resolve shipment issues and mitigate delays.
• Maintain comprehensive shipment records and reporting documentation.

Market Preparation & Execution

• Lead development and maintenance of global market tools and merchandising materials including linesheets pricing tools line plans presentations and seasonal reporting.
• Support all phases of market preparation and execution:

Pre-Market

• Coordinate sample readiness and inventory accuracy.
• Ensure all market tools presentations and materials are complete and accurate.
• Update show and market invite trackers and with attendees confirmation.

During Market

• Maintain calendar for market appointments sell-in meetings stakeholder communications and updates.
• Track feedback business opportunities and follow-up actions.

Post-Market

• Reconcile order confirmations and market feedback.
• Develop recap analyses and reporting to support future planning and assortment recommendations.

Cross-Functional Project Management

• Manage multiple concurrent projects across Collection and Special Projects while maintaining strong attention to detail and deadlines.
• Serve as a key point of contact between Merchandising and cross-functional partners to ensure alignment on priorities timelines and deliverables.
• Participate in seasonal milestone meetings sample reviews budget reviews and project status meetings.
• Proactively identify challenges propose solutions and drive issues to resolution.
• Support evolving business priorities and ad hoc initiatives with a positive team-oriented approach.

Requirements:

• Bachelors degree in Merchandising Business Administration Finance Supply Chain or a related field preferred.
• 2-4 years of experience in Merchandising Buying Planning Business Operations Retail Analytics Product Merchandising or a related field.
• Experience managing budget entry invoice reconciliation and expense tracking.
• Experience supporting cross-functional projects within a fast-paced retail fashion or consumer products environment.
• Experience managing inventory sample operations or product lifecycle processes preferred.
• Experience coordinating domestic and international shipments and logistics preferred.

Internal & External Contacts:

• Internal: Merchandising Design Product Development Finance Sourcing Supply Chain Marketing Public Relations International Trade Compliance Operations Planning
• External: Vendors Factories Logistics Partners (DHL WorldNet FedEx) Global Market Partners Freight Forwarders Third-Party Service Providers

Listed salary ranges may vary based on experience qualifications and local market.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore onshore and nearshore outsourcing IT digital consulting systems integration application and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas Europe Africa and Asia and more than four hundred clients across a broad spectrum of markets including financial services manufacturing telecommunications chemical services technology public sector and utilities. Stefanini is a CMM level 5 IT consulting company with a global presence. We are a CMM Level 5 company.

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