Assistant Field Manager

MF Professional Services Inc. (MFPS) is an employee leasing and professional services organization that provides human resources payroll benefits administration and operational support services to mission-driven organizations.

This position supports MFPS clients including Mi Familia Vota (MFV) and Mi Familia en Acción (MFA). Employees of MFPS may perform services on behalf of MFPS clients in support of their operational programmatic and organizational goals.

Mi Familia Vota and Mi Familia en Acción are national Latino-led civic engagement organizations dedicated to building political power strengthening civic engagement and advancing policies that support Latino communities.

MFA a 501(c)(3) organization conducts nonpartisan programs focused on citizenship voter registration voter education leadership development and issues including immigration education healthcare voting rights workers rights reproductive rights and the environment.

MFV a 501(c)(4) organization builds Latino political power through advocacy organizing and mobilization to help ensure that Latino voices shape the policies affecting their health safety and prosperity.

Together MFV and MFA operate one of the largest Latino civic engagement infrastructures in the country with programs across Arizona California Colorado Florida Georgia Nevada North Carolina Texas and Washington D.C.

The Assistant Field Manager supports the planning and daily execution of voter-registration voter-education community-outreach and voter-mobilization programs. This position helps supervise and train Canvass Leads and Canvassers who engage Latino communities through door-to-door canvassing telephone calls text messages digital outreach and community-based activities. This position supports the supervision and training of Canvass Leads and Canvassers who engage Latino communities through door-to-door canvassing phone calls text messaging digital outreach and community-based activities.

Working under the Field Manager Field Director or State Director the Assistant Field Manager monitors voter-contact and quality goals supports data management reviews field reports and helps maintain a safe professional and accountable field operation.

The Assistant Field Manager must maintain a clear distinction between MFAs nonpartisan programs and any advocacy candidate-related partisan persuasion or electoral activities conducted for MFV.

The employee will perform the essential duties described below in support of MFPS and its clients including Mi Familia Vota and Mi Familia en Acción as assigned by MFPS-authorized management.

• Assist the Field Manager and State Director in developing and implementing voter-outreach strategies.
• Translate approved field plans into daily and weekly staffing turf contact and reporting assignments.
• Support door-to-door canvassing voter registration voter education phone banking text banking digital outreach and GOTV programs.
• Help establish and monitor daily weekly and campaign-wide performance goals.
• Track progress toward voter-contact registration recruitment volunteer and program goals.
• Identify operational barriers and recommend timely adjustments.
• Maintain current knowledge of the assigned community political environment election calendar and relevant program deadlines.
• Ensure field activities use only approved plans scripts materials technology and voter universes.
• Conduct field outreach personally when needed.

• Assist with supervising scheduling training coaching and supporting Canvass Leads Canvassers temporary staff and volunteers.
• Communicate daily goals turf assignments scripts schedules safety procedures and reporting expectations.
• Conduct shift launch meetings field observations individual check-ins and team debriefs.
• Model effective voter-contact voter-registration data-entry and field-safety practices.
• Monitor employee attendance productivity data quality and adherence to procedures.
• Provide timely constructive feedback and additional training when needed.
• Recognize strong performance and help motivate staff to meet established goals.
• Promptly elevate performance conduct attendance safety or employee-relations concerns to authorized management and Human Resources.
• Participate in recruiting interviewing selecting and onboarding field staff when assigned.
• Do not make unauthorized commitments concerning employment compensation scheduling guarantees or continued assignments.

• Engage community members in English and Spanish using organization-approved scripts and materials.
• Provide accurate information regarding voter registration voter education vote-by-mail procedures election participation and other approved civic-engagement topics.
• Conduct voter identification issue identification persuasion or mobilization conversations only when assigned to an authorized program.
• Build respectful relationships with community members and listen to issues important to Latino communities.
• Refer questions outside approved scripts or the employees training to an authorized supervisor.
• Respect an individuals decision not to participate or continue a conversation.
• Represent MFV and MFA professionally at approved community events and activities.

• Serve as the main lead for in-office voter registration quality control
• Help coordinate voter-registration outreach materials tracking quality control and submission procedures.
• Ensure staff conducting voter-registration activity complete required training and authorization.
• Monitor the distribution collection safeguarding and timely transfer of voter-registration applications.
• Ensure staff do not alter discard delay prefill or improperly handle voter-registration applications.
• Review applications only for completeness as permitted by applicable law and organizational procedures.
• Maintain chain-of-custody and reconciliation records for voter-registration materials.
• Immediately report lost damaged incomplete late or potentially mishandled applications.
• Coordinate timely submission to the appropriate election authority or authorized organizational representative.

• Help standardize and enforce approved data-management practices across canvassing telephone text-message digital and voter-registration programs.
• Use Blocks VAN EveryAction canvassing applications dialers spreadsheets or other designated systems.
• Review daily reports for accuracy completeness consistency and timely submission.
• Reconcile reported contacts canvassing results registrations commitments and staff activity with database records.
• Identify duplicate missing inconsistent or potentially inaccurate information.
• Work with field staff to resolve data-quality concerns through approved procedures.
• Prepare and submit daily weekly and campaign reports to the assigned supervisor.
• Protect voter supporter employee and organizational information from unauthorized access disclosure or misuse.
• Immediately report suspected falsification data loss unauthorized access or other information-security concerns.

• Prepare or assist with field schedules and shift assignments.
• Monitor timekeeping submissions and follow up regarding missing or apparently inaccurate records.
• Review or approve time records only within delegated authority.
• Ensure employees report all time worked including required meetings training travel between assigned work locations and post-shift reporting.
• Do not permit or encourage off-the-clock work.
• Obtain required authorization before scheduling overtime; however ensure all time actually worked is reported.
• Promptly communicate staffing attendance scheduling or payroll concerns to management and Human Resources.

• Implement MFPS and client field-safety security transportation emergency weather and incident-reporting procedures.
• Conduct required safety briefings and confirm that staff understands escalation protocols.
• Monitor field conditions involving heat cold severe weather traffic animals hostile individuals unsafe properties and other hazards.
• Maintain required staff check-in check-out buddy-system and emergency-contact procedures.
• Direct employees to leave unsafe locations or suspend activity when conditions warrant.
• Promptly report injuries threats harassment accidents vehicle incidents missing staff or other safety concerns.
• Follow established procedures for seeking emergency assistance.
• Participate in incident review and corrective-action processes as assigned.
• Never instruct staff to prioritize production goals over health or safety.

• Ensure MFA programs remain strictly nonpartisan.
• Ensure candidate-related partisan persuasion endorsement or other political activity is conducted only through MFV when authorized and legally permissible.
• Ensure MFA time funds data equipment personnel and other resources are not used for prohibited partisan political activity.
• Confirm staff uses the correct organization name scripts materials voter universe disclaimer and reporting system for each assigned activity.
• Follow applicable voter-registration election campaign-finance voter-contact privacy communications and records requirements.
• Support accurate timekeeping and cost allocation for work performed on behalf of MFV and MFA.
• Promptly elevate potential legal compliance safety financial or reputational concerns.
• Perform other related duties as assigned.

• High school diploma or equivalent required.
• College coursework or a degree in political science public policy community development nonprofit management or a related field preferred.
• Relevant campaign organizing supervisory or community-leadership experience may be considered in place of postsecondary education.

• At least two election cycles of field voter-contact community-organizing or campaign experience preferred.
• Experience serving as a Canvass Lead Regional Field Organizer Field Manager or comparable field leader strongly preferred.
• Experience supervising scheduling training and motivating field staff required.
• Experience using and training others on electoral databases or voter-contact platforms required.
• Experience supporting door-to-door telephone text-message digital or voter-registration programs required.
• Experience working with Latino communities or other historically underrepresented communities strongly preferred.

• Strong commitment to civic engagement racial equity social justice and increasing participation within Latino communities.
• Strong interpersonal leadership coaching and staff-motivation skills.
• Ability to design maintain and improve goal-oriented accountability systems.
• Ability to translate field strategy into daily assignments metrics and staff guidance.
• Strong understanding of direct voter-contact and field-program practices.
• Ability to learn and apply voter-registration election data and safety requirements.
• Strong data-management reporting and quality-control skills.
• Proficiency with VAN EveryAction canvassing applications spreadsheets and other assigned tools.
• Excellent written and verbal communication skills.
• Ability to engage community members conversationally in English and Spanish; bilingual proficiency strongly preferred.
• Strong cultural competence and ability to work effectively with diverse communities.
• Ability to manage multiple priorities and resolve problems in a fast-paced field environment.
• Ability to remain calm professional and decisive during difficult or rapidly changing situations.
• Ability to maintain confidentiality and appropriately handle sensitive voter employee and organizational information.
• Ability to work flexible hours including evenings weekends extended hours and campaign-style schedules.
• Ability to travel throughout the assigned service area.

Reliable transportation to assigned offices turf locations meetings and events is required. Reliable transportation does not necessarily mean ownership of a personal vehicle unless driving staff or materials is an assigned duty.

If driving is an assigned duty the employee must maintain a valid drivers license legally required automobile insurance an acceptable driving record and access to a safe and reliable vehicle unless an organizational vehicle is provided.

The employee may not transport other employees volunteers or organizational materials on MFPS or client business unless specifically authorized.

The employee must meet all eligibility appointment training certification and reporting requirements applicable to individuals who conduct supervise handle collect or submit voter-registration applications in the assigned jurisdiction. Depending on applicable law this may include being registered or eligible to register to vote.

The employee must obtain and maintain any appointment designation identification certification or training required before conducting or supervising regulated voter-registration activity.

The physical requirements described below are representative of those necessary to perform the essential functions of the position with or without reasonable accommodation.

• Ability to stand and walk for extended periods during field assignments.
• Ability to travel on foot through residential commercial event and community locations.
• Ability to walk on sidewalks stairs ramps grass gravel and other uneven surfaces.
• Ability to work at a computer and operate standard office and field equipment.
• Ability to communicate and exchange information frequently with staff community members and supervisors.
• Ability to operate a smartphone tablet laptop clipboard and other canvassing equipment.
• Ability to bend reach and move as reasonably necessary to perform field and office duties.
• Ability to lift carry push or move field materials weighing up to 25 pounds frequently.
• Ability to travel by automobile or commercial transportation.

This position operates in office field campaign residential commercial event and community settings. Field work may involve exposure to heat cold rain sun wind traffic animals insects crowds uneven surfaces and other conditions associated with outdoor canvassing.

Evening weekend extended and irregular hours may be required particularly during election cycles voter-registration deadlines GOTV periods major campaigns or community events.

Regular travel throughout the assigned service area is expected. Additional travel may be required for trainings meetings or campaign activities.

If designated as temporary the position is expected to conclude on or around the anticipated end date stated above. The end date may change based on funding operational needs or applicable law. Temporary employment does not guarantee employment for the entire anticipated assignment period or continued employment after the assignment ends.