Assistant Director Upward Bound-FS9967

OSU-Oklahoma City

Donovan Kelso

Monday through Friday 8:00am-5:00pm with occasional evenings and weekends.

Regular Continuous/Until Further Notice

$43784.00 - $45535.36

Manages the OSU-OKC Upward Bound Program. Will work in conjunction with Senior Director to coordinate plans set a program budget and implement a comprehensive program of academic and social services to participants. Areas of responsibility include but are not limited to supervision of program employees academic advising program planning publication program evaluation goal clarification student advocacy public relations connecting participants with third party services and coalition building.

Experience:

• Demonstrated supervisory or team leadership experience including coaching mentoring or evaluating staff performance.
• Experience assisting students in navigating the transition from high school to postsecondary education including college admissions enrollment financial aid career pathway planning and student success services.
• Experience developing and maintaining collaborative relationships with K-12 schools higher education institutions community organizations and other stakeholders.

Education:

• Bachelors Degree in Education Counseling Psychology Human Relations Sociology or related field.

Certifications Registrations and/or Licenses:

• Valid Oklahoma drivers license and ability to drive a 15 passenger van.

Skills Proficiencies and/or Knowledge:

• Knowledge of barriers impacting student access persistence and completion in postsecondary education and experience implementing strategies to address those challenges.
• Ability to communicate diplomatically clearly and effectively both verbally and in writing to exchange information give/receive instructions and respond to inquiries appropriately.
• Strong organization and planning skills with the ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail.
• High degree of initiative to work independently and collaborate in a team environment.
• Strong interpersonal skills and sensitivity to a an academic environment in an effort to work and communicate effectively with all students faculty staff and community partners.
• Public speaking ability and skills; must be able to develop and deliver presentations workshops and seminars to participants families peers and the general public.
• Familiarity with matrix of the participants in the target grant area.
• Designing and delivering youth services.
• Understanding of higher education enrollment procedures including but not limited to: admissions academic advising Financial Aid FAFSA OK Promise and high school transfer equivalencies.
• Effective problem-solving skills.
• Knowledge and efficiency in maintaining databases.
• Ability to provide educational career and academic counseling.
• Ability to handle confidential information discreetly in a busy student-centered office.
• Basic computer skills to maintain UB database create workshops handouts flyers and coordinate meetings with students parents or target school staff.
• Ability to easily transition from in person to virtual setting to address students needs present workshops and conduct meetings with other community partners.
• Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.

Preferred Qualifications:

• Minimum of two years of experience serving populations eligible for UB services.
• Experience in student programing management recruitment retention budget administration and student success initiatives.
• Experience with state and federal educational programs grants grant writing or compliance requirements.
• Bilingual Spanish.
• Masters Degree.

Essential Job Functions:

1. In conjunction with Senior Director establish and maintain the office system to include participant records personnel records fiscal accounting computerized records and other office records according to EDGAR and OSU-Oklahoma City regulations.
2. Administer and/or coordinate academic and career assessments for program participants.
3. Maintain documentation of services provided and student records to include: reasons for selection high school documents student assessment records attendance records stipends family eligibility compliance entrance and exit interviews tracking and follow-up records for all former participants as required by grant.
4. Work in collaboration with Senior Director to establish program goals budget and academic needs of participants.
5. Responsible for oversight of program staff including but not limited to the hiring evaluation scheduling disciplinary budget etc.
6. Responsible for training Upward Bound Staff on use of database (Blumen) Banner Slate and other technology utilized by the Upward Bound Office.
7. Coordinate and organize various program field trips in accordance with UB Grant guidelines.
8. Conduct individual and small group sessions to address personal academic and career concerns.
9. Conduct or arrange a variety of skill-building and career-learning activity workshops seminars and cultural events aimed at improving the participants academic and social skills either in person or virtual.
10. Participate in recruiting selecting and assessing new participants and follow them through postsecondary.
11. Coordinate the college cooperative program including the facilitation of the summer Bridge student component.
12. Refer participants to outside agencies and locations of support if Upward Bound resources or college resources are unable to meet the participants needs.
13. In conjunction with the Senior Director serve as liaison to OSU-OKC community and target schools in order to inform them of program activities and participant accomplishments.
14. Collect data and produce information for program reports such annual performance reports HLC accreditation or grant writing.
15. Completes all mandatory training and participates in a minimum of two professional development workshops each year which may include participation state regional and national TRIO meetings/programs as appropriate.
16. Performs other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

Working Conditions:

• Work is primarily performed in an office environment with a significant amount of contact in person by telephone and via email.
• Must be able to work flexible hours to include some nights and weekends.
• In-state travel includes exposure to outside conditions as relates to program cultural events and activities. Occasional overnight stay may be required.
• Occasional out-of-state travel for staff training and cultural trips with students.

Physical Requirements:

• Duties require extended periods of sitting talking and listening.
• Duties require extensive use of computers telephones and other office equipment.
• Requires possible lifting of up to 25 lbs. (If an object weighs more than 45 lbs. OSU-Oklahoma City requires this to be a two-person lift).
• Driving vehicles with students to and from events.

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodation.