Assistant Director of Recruiting and Admission Operations (Berkeley, CA)

$77600 - $93170 per year; Compensation will be based on education experience skills relevant to the role and internal equity.

• Collaborate with the Assistant Dean for Enrollment Management and Marketing and provide recommendations in the development of annual recruiting plans designed to meet enrollment management goals
• Manage the execution of annual recruitment plans designed to meet enrollment management goals.
• Respond to inquiries from prospective students.
• Represent JST at recruitment events such as webinars information sessions graduate fairs and other sponsored events.
• Hold advising appointments with prospective students.
• Plan and execute in-person and virtual campus visits for prospective students.
• Ensure outreach to diverse communities to reach prospective students

• Review and make recommendations for admission and scholarship policies
• Monitor the day-to-day admission operations including the collection of admission and scholarship related documents.
• Work with applicants to ensure the completion of admission and scholarship applications.
• Oversee JSTs official transcript collection process.
• Organize serve on and provide administrative support for the JST scholarship award committee.
• Create academic files for JSTs registrar.
• Collaborate with SCU and GTU office(s) of financial aid to post JST institutional scholarships.
• Oversee JST-SCUs scholarship matching process.

• Monitor and oversee the Slate online application portal and recommend and implement updates as necessary.
• Oversee the collection of I-20 documentation which is managed through Slate.
• Oversee data input of all inquiries into the Slate.
• Monitor and oversee the migration of applicant data from Slate to PeopleSoft (or Work Day).
• Create queries and reports in Slate.

• Track and measure the effectiveness of recruiting efforts and prepare regular reports for the Assistant Dean of Enrollment Management and Marketing.
• Lead the analysis of admission and scholarship policies processes and procedures.
• Collaborate with the Assistant Dean of Enrollment Management and Marketing in market research and assessment including research and analysis of current markets with goals of understanding trends forecasting future directions and identifying competitors and aspirational schools and seeking out new opportunities

• Understanding of the values ideals and mission of Jesuit education and the Jesuit School of Theology
• Understanding of the nature of theology the specific sub-disciplines of theology and the theological education and ministerial formation; insight into different graduate theological degrees and the use to which they can be applied.
• An informed perspective of the nature of ATS-accredited theological institutions in general and specific understanding of the Graduate Theological Union (GTU) and its various intuitions.
• Understanding of or willingness and ability to learn best practices in recruiting and graduate enrollment
• Understanding of or willingness and ability to learn the uses of electronic and print media
• Understanding or willingness and ability to learn the process of integrating digital and print aspects of a campaign
• Understanding of or willingness and ability to learn marketing public relations annual fund solicitation and special event planning method and techniques
• Understanding of diversity equity and inclusion practices

• Excellent writing skills in a marketing context for multiple audiences
• Excellent organizational skills and attention to detail
• Demonstrated experience managing a professional social media account
• Proficiency overseeing the design and production of print materials and publications

• Early adopter attitude toward ever-evolving technology and willingness to learn new applications and systems
• Ability to work effectively and tactfully with a wide range of both internal and external groups; ability to collaborate effectively with co-workers and share appropriate information in a timely and proactive fashion
• Ability to engage with diverse stakeholders and in particular with communities of color
• Ability to exercise judgement and maintain confidentiality
• Ability to organize and manage multiple projects simultaneously while meeting deadlines
• Ability to work independently and as a team member
• Ability to speak and write Spanish is preferred.

• Bachelor Degree required; Master Degree or higher preferred

• Three to five years of experience in recruitment admission or related responsibilities preferably in higher education or a non-profit organization.

• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the GTU campus of the SCU campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• May be required to occasionally travel to outside customers vendors or suppliers.
• May be required to work some evenings and weekends.

• Typical office environment.
• Mostly indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

Telecommute

Santa Clara University is registered to do business in the following states: California Nevada Oregon Washington Arizona and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

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Americans with Disabilities Act

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