Assistant Director of Admissions

Primary Purpose
The Assistant Director of Admissions position reports to the Associate Dean of Admissions (Dean of Admissions) (with dotted line reporting to the Directors) ensuring the timely and efficient oversight of the daily admissions and recruitment activities are completed

Essential Functions
Recruitment and Prospect/Applicant Support Key admissions team member to counsel and correspond with prospective students and applicants on the admissions requirements and process via phone email and in person. Under direction of the Associate Dean and Directors create and manage external communications including emails marketing communications event programs and newsletters for prospective applicants and admitted students. Collaborate with the Associate Dean and the Directors to plan prepare and host on-campus and virtual admissions events for prospects applicants and admitted candidates. Participate in local education coalition pipeline and pathway meetings and recruitment events/activities in the state region and national stage and other programs as assigned. Manage mailing and electronic mailing of all recruitment materials for scheduled events for the admissions office during the recruitment cycle. The office currently only uses minimal social media platforms. But in the event social media use increases the Assistant Director would provide oversight and direction for managing department social media platforms and dissemination of event information on relevant social media platforms. Recruit for JD admissions; participate in campus recruiting activities such as presentations career fairs graduate and professional school fairs law fairs panels conferences and other platforms as needed to enhance the law schools brand and reputation. Support creation of marketing collateral materials and pieces under the direction of the Associate Dean and Directors. Explore the opportunities present in the admissions database to fine tune recruiting targets and reporting especially as it relates to the prospect and applicant pools using existing technology tools and creative thinking under direction of the Associate Dean and Directors. Counsel prospective applicants regarding McGeorge programs and the application process. Office Management and Support Develop and implement efficient office procedures and policies. Organize office workflow and procedures and support business office needs including pro card reconciliation support and update internal office forms throughout the admissions cycle. Oversee office organization office layout and procurement of office equipment. Provide daily guidance and support in maintaining the main Admissions email inbox web inquiries and webpage updates in a timely manner. Counsel applicants to complete application and communicate with them regarding missing or incomplete documents as needed. Oversee campus work order requests technology support requests and EMS reservations for campus activities. Perform complex compilation and tracking of information and materials received from many sources perform data analysis follow oral and written instructions work independently well and work under pressure at times to meet pressing deadlines. Answer phones as needed. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of and responsiveness to the ways socio-cultural forces related to race gender ability sexuality socio-economic status etc. impede or propel students faculty and staff.

Minimum Qualifications
Bachelors Degree and equivalent of one year of employment at an institution of higher education. A current drivers license.

Preferred Qualifications
Travel experience (air train rental car etc.). Experience in a university law school admissions department counseling role or student services department. Effective verbal and written communication skills Ability to explain new information and teach new skills to other employees. Ability to deliver non-favorable responses to a prospective student.. Ability to review applicant files and provide pertinent information in a summary is essential. Must be detailed oriented patient collaborative efficient and work well as a part of a team and independently within the department and across the McGeorge and University of the Pacific communities. Must conduct oneself with a positive attitude professionalism and proven ability to work successfully with diverse populations. Advanced skills in Word Suite including Word Excel Access and PowerPoint are preferred. Have familiarity to run admissions reports and organize and retrieve data from LSAC Unite University Banner Constant Contact Mailchimp Wufoo etc. Possess the ability to access and retrieve information from databases for recordkeeping purposes creating and managing reports and troubleshoot and implement technology issues with databases to manage data information flow and integrity. Experience and sensitivity in working with people of diverse backgrounds and cultures. Ability to engage and integrate culturally responsive practices and knowledge in their work.