Assistant Clinic Manager

The Assistant Clinic Manager is a key member of our leadership support team working closely with the Clinic Operations Director and senior leadership to oversee daily clinic performance. This role drives operational efficiency through scheduling management workforce coordination EMR oversight onboarding and direct staff support. While primarily focused on administrative and operational excellence this position may occasionally provide direct in-session coverage as needed.

• Provide high-level administrative support to the Clinic Operations Director and Home Office.
• Oversee and optimize the daily schedule to ensure appropriate staffing levels seamless transitions and smooth operations.
• Track operational metrics compile reports and summaries and keep leadership informed on key activity areas.
• Ensure all clinic operations function in strict compliance with internal standards and procedures.
• Ensure complete and accurate EMR records including patient profiles and employee timesheets.
• Direct office management tasks: track inventory order supplies and distribute equipment and materials.
• Ensure clinic cleanliness safety and functional organization.
• Support local client onboarding gathering necessary patient information to facilitate smooth admission.
• Support new hire onboarding and coordinate clinical and administrative training schedules.
• Provide treatment support including coverage during staff breaks and busy transition periods.
• Foster a positive collaborative and motivating therapy environment for staff and clients alike.
• Continuously build job knowledge leadership capability and professional skills to support ongoing career advancement.

Qualifications :

• High school diploma or equivalent required; Bachelors in a related field preferred.
• Prior supervisory or management experience highly desired. Proven experience in an administrative healthcare or operational role.
• Exceptional verbal and written communication skills with the ability to interact effectively with families staff and leadership.
• Outstanding organizational skills with sharp attention to detail and a high standard for quality work.
• Strong ability to prioritize tasks meet strict deadlines and balance competing operational priorities to achieve shared team goals.
• Aptitude for quickly learning new operational software systems and procedures.
• Demonstrated ability to remain composed structured and efficient in a fast-paced dynamic work environment.
• Driven by empathy positive teamwork and open communication to support a collaborative and healthy workplace environment.

Additional Information :

WHY YOU WILL LOVE WORKING AT T&B!

• Fun Work Environment

• Owned Operated & Led by a BCBA-D

• Earn a Competitive Salary

• Enjoy Medical Dental Vision & Life Insurance

• Enjoy Paid Holidays PTO and Work-Life Balance

• 401(k) Plan & Flexible Spending Account

• Opportunities to Grow within Leadership with Our Organization

Remote Work :

No

Employment Type :

Full-time