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Archives Records Document Specialist II #26-24337

Job Location:

Worcester, MA - USA

Hourly Salary: USD 28 - 29

Posted: 1 October 2026 (8 days ago)

Application Deadline: 29 December 2026

Vacancies: 1 Vacancy

Duration: 06 Months

Summary:

The Archive Records Analyst supports the day-to-day administration of the local records archiving program. This role assists with the filing tracking retrieval retention and disposition of business and GMP-regulated paper records including clinical commercial stability raw material records training and validation records as applicable.
The position works with local business partners and records management team members to ensure records are archived accurately consistently and in accordance with applicable policies and procedures. This role reports to the client QC Management.

Responsibilities:

Support the intake review classification labeling and filing of business and GMP-regulated paper records.
Maintain accurate paper records inventories indexes logs and tracking tools.
Store records in approved locations and ensure files are organized for efficient retrieval.
Respond to routine records retrieval requests and provide archived records to authorized personnel.
Perform routine quality checks to confirm that records are complete properly labeled and filed in the appropriate location.
Track records-related activities requests transfers and basic metrics for local management review.
Support records retention and disposition activities in accordance with approved policies and procedures.
Prepare records for transfer storage retrieval or authorized destruction.
Follow applicable records management data integrity privacy security and GMP requirements.
Work with local business contacts to resolve routine archiving and records-related questions.
Assist with local records management procedures training materials and communications.
Use Microsoft Office applications and applicable tracking tools to complete daily work.
Perform other duties as assigned.

Qualifications:

Associate degree bachelors degree or equivalent experience with at least 2 years of related experience; or
High school diploma or equivalent with at least 4 years of related experience.
Experience in records management document control paper filing archiving information management or a related administrative function.
Experience maintaining paper records inventories indexes logs or tracking systems.
Experience working in a regulated environment such as pharmaceutical medical device healthcare quality manufacturing or regulatory operations is preferred.
Basic knowledge of records retention filing retrieval and disposition practices.
Familiarity with GMP requirements and controlled records is preferred.
Strong attention to detail and organizational skills.
Ability to follow established procedures and handle confidential information appropriately.
Effective written and verbal communication skills.
Basic proficiency with Microsoft Word Excel PowerPoint and SharePoint.
Ability to work effectively with local business partners and team members.