APAR Specialist

Meade is a full-service design firm specializing in innovative and cost-effective engineering solutions for data centers cloud providers and large-scale construction projects. Our team of expert engineers designers and consultants is dedicated to delivering high-quality reliable and sustainable solutions that drive the industry forward.

At Meade we foster a collaborative and dynamic work environment where creativity technical excellence and professional growth are at the forefront. We take pride in our commitment to innovation efficiency and superior service-values that not only define our projects but also shape our workplace culture.

If youre looking to be part of a company that values expertise teamwork and cutting-edge design wed love to hear from you!

Job Description:

The Accounts Payable/Accounts Receivable (AP/AR) Specialist at Meade is a key member of the finance team responsible for managing the companys billing payments and financial record-keeping.

This role ensures accurate and timely processing of invoices payment disbursements and collections. As an AP/AR Specialist you will work closely with internal departments clients and vendors to maintain Meades financial integrity and support the firms operational goals.

This position requires extensive experience in financial operations strong leadership skills and a proactive approach to process improvement.

Job Duties:

Accounts Payable (AP):

• Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets.
• Review code and process vendor invoices accurately and efficiently.
• Working knowledge of the current budget so actual expenses are coded consistently with the budget.
• Match subconsultant bills to purchase orders and ensure proper authorization prior to payment.
• Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies.
• Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies.
• Assist A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants.

Accounts Receivable (AR):

• Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met.
• Assist in entering new projects and estimates into accounting system
• Prepare and issue accurate invoices for select clients that are billed hourly.
• Prepare billable travel expense reports.
• Monitor and manage outstanding accounts driving timely follow-ups on overdue payments to maintain cash flow.

Minimum Qualifications:

• 3-5 years of experience in Accounts Payable and/or Accounts Receivable.
• Bachelors degree in accounting or related field preferred.
• Experience in QuickBooks and Emburse (expense reporting management) software preferred.
• Proficient in Microsoft Office especially Excel.
• Exceptional attention to detail accuracy and organizational abilities.
• Excellent written and verbal communication skills with a customer-service mindset.

Compensation & Benefits:

This is an in-office position located in Tempe AZ. This position may be available to candidates residing in the following states: AL AZ AR FL GA IN MI MO NV OH OK SC TX UT VA WA WV; however preference will be given to AZ applicants. Compensation and benefits are subject to eligibility requirements and may vary based on location and applicable laws. The pay range for this position will be provided in accordance with applicable state and local laws. Actual compensation will be determined based on factors such as skills experience qualifications internal equity geographic location and business needs.

The estimate pay ranges for this role are as follows:

• Virginia: $563000-$69900
• Washington: $59100-$73200

Eligible employees may participate in Meade-sponsored benefit programs including medical dental vision life insurance disability coverage 401(k) paid time off paid holidays and other company-sponsored benefits. Benefit eligibility and offerings are subject to plan terms and applicable policies.

Equal Opportunity Employer:

Information submitted during the application process will be handled in accordance with applicable privacy laws.

Meade provides equal employment opportunity in all aspects of employment. We do not discriminate against employees or applicants based on race color religion creed national origin ancestry citizenship status sex gender gender identity gender expression sexual orientation pregnancy (including childbirth breastfeeding lactation and related medical conditions) age disability genetic information marital status military or veteran status or any other characteristic protected by applicable federal state or local law.

In compliance with federal law Meade provides applicants and employees with access to the EEOCKnow Your Rights: Workplace Discrimination is Illegal Residents: SB294 Know Your Right Notice.

All employment is based on qualifications merit and business need. If you require a reasonable accommodation due to a disability during the application process please contact our team at .

Employment with Meade is at-will meaning either the employee or Meade may terminate the employment relationship at any time with or without cause or advance notice subject to applicable law. The responsibilities listed in this job description are intended to describe the general nature of the role and are not an exhaustive list. Duties and responsibilities may change at any time with or without notice. Applicants must be legally authorized to work in the United States. Employment eligibility will be verified as required by law. Employment may be contingent upon the successful completion of background checks drug testing and other pre-employment requirements permitted by applicable law.

Drug-Free Workplace:

Meade maintains a Drug-Free Workplace. Post-offer applicants and employees may be subject to drug and alcohol testing in accordance with applicable law company policy client requirements and job-related safety considerations.

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