Alumni Relations Specialist (Part-time)

WHO IS USA LACROSSE

USA Lacrosse a 501(c)(3) nonprofit corporation is a Recognized Sports Organization of the United States Olympic & Paralympic Committee who proudly serves the sport by bringing the energy and excitement of our efforts to players coaches and officials every time they step on the field. We collaborate with passionate experts across the sport to create opportunities for people to enjoy the sport learn about the game and keep participants safe ensuring everyone feels welcome.

As the National Governing Body of mens and womens lacrosse in the United States we support more than 400000 members to provide national leadership structure and resources to fuel and unify the sports growth and enrich the experience of its players coaches officials parents and program leaders.

USA Lacrosse believes a diverse team best positions our organization to fulfill its mission. We strive to attract and maintain a team of talented and dedicated professionals who represent the diverse nature of our membership and the national lacrosse community. We are committed to a team culture that ensures everyone feels welcomed valued included and heard.

Mission

As the National Governing Body of lacrosse in the United States USA Lacrosse fuels the growth enriches the experience and fields the best National Teams.

Core Values

• We Influence - Written and Verbal Communication
• We Serve - Customer Focused
• We Create & Innovate - Creativity
• We Collaborate - Peer Relationships
• We are Humble & Honest - Integrity and Trust
• We Embrace Individuality - Diversity
• We Have Fun Work Hard and Play Hard

If this aligns with who you are and what you are looking for in an organization keep reading.

POSITION SUMMARY

USA Lacrosse is looking for someone to join our team as an Alumni Relations Specialist on a part-time basis. This critical role will support USA Lacrosses efforts to engage and stay connected with alumni and constituents with ties to us through programs such as our National Teams Hall of Fame and volunteer opportunities (i.e. past Board members). In partnership with the Foundation team this role plans and executes engagement initiatives including in-person and virtual programming communications and relationship-building activities to reconnect and deepen their continued affinity advocacy and philanthropic connection to USA Lacrosses mission.

If you are organized have strong attention to detail enjoy connecting with people and are looking for a part-time role this could be a great opportunity for you. The ideal candidate will be someone with previous experience in an alumni relations role who wants to work with a team of dedicated and passionate professionals to grow the sport of lacrosse throughout the United States.

A Typical Day Looks Like

Alumni Relationship Building & Strategy

• Supports the planning and execution of engagement strategies and initiatives for assigned alumni and constituent cohorts in collaboration with the USA Lacrosse Foundation team and other USA Lacrosse team members to reconnect and strengthen relationships.
• Identifies alumni and constituent audiences with potential for deeper engagement volunteer involvement advocacy or philanthropic interest in USA Lacrosse and shares relevant insights with the Foundation team Partnerships team and other departments as appropriate. This includes pipeline development of potential donors.
• Coordinates individual and group outreach including but not limited it in-person virtual written and verbal communication to help participants understand how their involvement supports USA Lacrosse the broader lacrosse community and growth of partnership with marketing ideates and bring to life outreach strategies such as an alumni newsletter email campaigns social content and alumni web pages. This includes tracking engagement to understand what strategies are effective for the various audiences.
• Partners with the marketing team to develop targeted collateral communications programming and event promotion geared toward alumni and constituent audiences.
• Completes contact reports and maintains accurate database records to reflect each individuals relationship with USA Lacrosse including meaningful affiliations such as alma mater place of employment lacrosse participation volunteer service and other relevant connections.
• Tracks and reports on engagement activity against annual goals including meetings programs events communications and participation to allow the Foundation team to be informed when planning and evaluation for future initiatives.
• As necessary recruits trains and supports alumni volunteers mentors and cohort leaders including onboarding role assignment recognition and ongoing communication to keep them well informed so they understand their role and the impact they are making.

Event & Meeting Participation

• Plans and executes events and engagement opportunities to build community promote USA Lacrosse initiatives and strengthen alumni connections to the organization.
• Attends USA Lacrosse Foundation Board meetings as requested to provide support to the Foundation team share relevant alumni engagement updates and assist with follow-up items and initiatives.
• Tracks alumni event and program expenses against the annual budget and coordinates vendors venues and registration logistics.
• Attends select USA Lacrosse and lacrosse-related events (i.e. collegiate games) to support relationship-building as needed.

Is This You

• At least 2 years of experience as a development alumni relations marketing or event management professional. Higher education alumni relations experience preferred.
• Working knowledge of alumni engagement and fundraising concepts principles and best practices.
• Strong relationship-building skills including the ability to initiate conversations (via email virtually and in person) represent the organization professionally and engage individuals and groups in a variety of settings.
• Intermediate to advanced computer skills with working knowledge of Microsoft 365 products including Word Excel Outlook Teams and PowerPoint.
• Knowledge of CRM or database systems used for constituent records management such as Salesforce or comparable applications with the aptitude to learn software used to track monitor and report on alumni engagement and relationship data.
• Strong organizational skills with the ability to multi-task and keep data organized through analysis and reporting.
• Ability to work both independently and as part of a team with a hands-on mentality including the ability to manage responsibilities effectively in a hybrid (in-office/work from home) environment.
• Excellent communication skills including interpersonal written and verbal.
• Discretion to handle sensitive and confidential matters and information.
• Energetic and proactive go-getter with the ability to present a professional customer first persona to build relationships and establish credibility and trust.
• Ability to be flexible with your work schedule including availability to work nights and weekends based on event needs. This will also include overnight travel.
• Willingness to learn about the sport of lacrosse and appreciate the need to develop grow and fuel the growth of the sport with diversity inclusion and equity in mind.
• Ability to align with USA Lacrosses Mission Vision and Values to support our initiatives and organizational goals.

Expected Hours of Work

USA Lacrosses core business hours are 8am to 8pm Monday through Friday and 10am to 2pm on Saturday. This position is generally expected to work from 8:30am to 5pm Monday through Friday on a part-time basis (20 to 25 hours per week). There may be occasional requirements for longer hours during the week and/or on weekends based on events and other business needs.

Compensation & Benefits Overview

The base pay range for this position is $20 to $22 commensurate with experience plus opportunity for annual incentive pay.

USA Lacrosse offers part-time benefits including:

• Hybrid work environment
• PTO company paid holidays bereavement and jury duty leave
• Discounts on USA Lacrosse merchandise
• Free onsite gym at HQ office
• Free parking

Travel Requirements

Travel may be necessary up to 15% of the time (local regional). Travel would involve the following mode(s) of travel: car train or air. Some out of area and overnight travel may be expected.

EEO Statement

USA Lacrosse is an Equal Opportunity Employer committed to providing an environment of mutual respect. All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy gender identity and sexual orientation) parental status national origin/ancestry age disability genetic information (including family medical history) political affiliation military status veteran status or any other status/characteristic protected under federal state or local law. USA Lacrosse believes diversity and inclusion among our team is critical to our success as an organization and we seek to recruit develop and retain the most talented people from a diverse candidate pool.