Air Export Coordinator

Air Export Coordinator

Location: Cypress CA
Industry: International Freight Forwarding / Global Logistics
Schedule: Full-Time Onsite
Compensation:$25-$35/hr depending on experience

About the Opportunity

A well-established international logistics and freight forwarding organization is seeking an experienced Air Export Coordinator to join its Air Operations team in Cypress CA.

This position is ideal for someone with hands-on international air export experience who understands how to manage shipments from start to finish. The Air Export Coordinator will work directly with customers airlines consolidators ground handlers warehouses truckers and overseas agents to ensure shipments move accurately efficiently and in compliance with U.S. export regulations.

We are particularly interested in candidates who have worked as an Air Export Coordinator Air Export Agent Airfreight Coordinator Export Operations Coordinator Freight Forwarder International Logistics Coordinator or Air Export Specialist.

Key Responsibilities

Air Export Operations

• Coordinate international air export shipments from booking through departure and final handoff
• Arrange transportation and coordinate cargo movement with airlines consolidators truckers warehouses and overseas agents
• Monitor flight departures arrivals and shipment milestones
• Provide proactive shipment updates to customers and internal teams
• Assist with quoting and rate negotiations as needed
• Troubleshoot delays documentation issues routing changes and other shipment exceptions

Export Documentation & Compliance

• Prepare issue and review Master Air Waybills (MAWB) and House Air Waybills (HAWB)
• Review commercial invoices packing lists letters of instruction certificates and other shipment-specific documentation
• Handle or coordinate AES filings
• Ensure compliance with applicable EAR and OFAC requirements
• Review shipper and consignee information Incoterms commodity descriptions routing instructions and destination requirements
• Identify potential compliance concerns special handling requirements or shipment red flags and escalate when appropriate
• Maintain accurate and complete shipment documentation and records

Customer & Agent Communication

• Serve as a primary point of contact for customers throughout the air export process
• Coordinate with overseas agents to ensure smooth destination handoff and handling
• Respond quickly to shipment inquiries exceptions and changing requirements
• Work closely with internal sales customer service and operations teams

Billing & File Management

• Accurately enter shipment details charges and vendor costs into the operating system
• Review vendor invoices and resolve discrepancies
• Assist with job costing and timely file closeout
• Maintain organized and accurate shipment files

What Were Looking For

• Previous experience in air export international freight forwarding or airfreight operations
• Strong understanding of the international air export process
• Experience coordinating shipments from start to finish / A-to-Z
• Familiarity with MAWB HAWB AES EAR OFAC Incoterms and export documentation
• Experience working directly with airlines truckers warehouses consolidators customers and overseas agents
• Strong customer service and communication skills
• Excellent attention to detail particularly with documentation and compliance
• Ability to manage multiple active shipments and priorities in a fast-paced environment
• Strong problem-solving skills and the ability to proactively address shipment exceptions

What Youll Gain

• Competitive compensation based on experience
• Collaborative team-oriented environment
• Opportunity for continued growth within international logistics air freight ocean freight and trade compliance
• Exposure to a diverse range of commodities customers and global trade lanes

Compensation:$25-$35/hr depending on directly relevant air export and freight forwarding experience.