AI Operations Intern-Caddell Reynolds
Job Location:
Fort Smith, AR - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Apprenticely is working with our company partner Caddell Reynolds to add an AI Operations Intern to their team in Fort Smith Arkansas!
Our Apprenticely Internship Program is a three-month program that places selected candidates with employers across Arkansas in IT positions to gain experience under the guidance of a professional mentor/IT support team. Internships are designed as an on-ramp to an IT career and can roll into full-time positions based on employer demand.
About Caddell Reynolds:
For more than 30 years Caddell Reynolds has represented injured and disabled Arkansans in claims against insurance companies and federal agencies. The firm is investing in artificial intelligence to strengthen that work deploying AI tools across the organization and modernizing its case management systems.
The AI Operations Intern will play a hands-on role in that effort: building practical workflows developing fluency with tools such as ChatGPT and Claude and helping convert large volumes of case information into material the team can act on quickly.
No law degree or coding background is required. Strong candidates will bring:
The initiative to work through ambiguous problems independently
Strong organizational skills with an understanding that missed details can affect case deadlines
Clear confident written communication
Genuine interest in AI tools and a willingness to develop expertise in them
Sound judgment and discretion with confidential client information
Experience with Google Workspace or Microsoft Office exposure to a legal medical or insurance environment or a demonstrated ability to manage multiple responsibilities simultaneously is a plus though not required.
The interns central focus will be information distillation reviewing large volumes of material identifying what is relevant and determining the appropriate next step or follow-up.
Representative responsibilities include:
Auditing and organizing the case management system to ensure files deadlines and client records are complete and accurate
Building AI-assisted workflows to process medical records intake calls and case documents allowing attorneys to focus on casework
Drafting client updates and status communications for attorney review and approval
Documenting workflows and procedures to improve efficiency on future cases
Participating in intake and case review meetings and preparing follow-up summaries
Evaluating new AI tools and reporting findings and recommendations to the team
Developing simple dashboards to track case status and identify process bottlenecks
This is a supervised non-legal support role. The intern will not practice law or provide legal advice and will work under the direction of attorneys and staff. The intern will be entrusted with confidential client information from day one and discretion is a core expectation of the role.
We are looking for candidates who have demonstrated the ability to perform under pressure whether through athletics business prior work experience or another setting requiring resilience and adaptability. Candidates who have taken on new challenges relocated led a team or built trust quickly in an unfamiliar environment are encouraged to apply.
No specific degree is required. Strong candidates will demonstrate:
Initiative to approach ambiguous problems proactively
Strong organizational skills to manage multiple ongoing responsibilities without dropping details
The ability to write clearly and effectively on the first draft including emails briefs and status updates
Comfort working with numbers spreadsheets and basic logical reasoning
A genuine interest in AI tools paired with the discipline to develop real proficiency
Sound judgment regarding confidentiality and the maturity to safeguard sensitive information
The willingness to ask for help or flag issues before they become larger problems
Preferred but not required: experience with Google Workspace or Microsoft Office prior exposure to a legal medical or insurance setting or a track record of successfully balancing school work and other commitments.
Strong problem-solving instincts and eagerness to learn quickly
Ability to perform in a fast-paced deadline-driven high-stakes environment
Excellent written and verbal communication skills
Basic analytical ability including the capacity to interpret operational data
Familiarity with or willingness to learn case management or CRM platforms (e.g. Filevine CASEpeer Clio Litify Smokeball HubSpot or similar)
Genuine interest in legal technology automation and process improvement
Comfort using AI tools and large language models (ChatGPT Claude Gemini or similar) to improve efficiency
A self-starter mindset with the ability to build processes rather than wait for direction
Trustworthiness with confidential information and a strong commitment to client privacy
- Pay Range: $15/hr
- Schedule: 40-hour week: typically 8 a.m. - 5 p.m. Monday-Friday
- Length of Internship: 3 months with the potential to convert to a full-time opportunity based on employer demand
- Location: Fort Smith Arkansas OR Rogers Arkansas
- Current Arkansas state resident
- Ability to pass a standard background check
- Ability to work 32-40 hours a week during and following the three-month internship
- Ability to work full-time in the United States without a current or future need for visa sponsorship
- High curiosity and interest in learning new technologies and growing or starting your IT career
- Technical aptitude exhibited through projects experience or online learning and the ability to communicate what you know
Required Experience:
Intern
About Company
Apprenticely is a nonprofit with five years of success helping more than 150 employers transition to an additional staffing strategy.
