Agency Public Records Coordinator
Job Location:
Thurston County, WA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Description
*This Agency Public Records Coordinator position is eligible for full-time telework; however occasional in-office presence may be required based on business needs. The duty station for this role is Maple Park in Olympia and the anticipated start date is September 1 2026. *
The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1 2026.The ideal candidate is motivated by supporting the Office of Organizational Risk and contributing to the agencys commitment to transparency accountability and legal compliance.
This individual excels at independently conducting complex agency-wide records searches and collaborating with staff at all levels other public agencies and members of the public. They understand how to distinguish between public disclosure requests and litigation discovery and they apply state federal and case lawincluding RCW 42.56to ensure accurate review redaction and release of records.
The ideal candidate is a proactive problem-solver who confidently manages routine issues while recognizing when to elevate high-profile or complex matters to the Public Records Officer. They thrive in a structured high-volume environment maintain organized and consistent systems for records management and demonstrate professionalism clarity and sound judgment in every interaction.
- Duties
As an Agency Public Records Coordinator you will provide vital support to ESDs Office of Organizational Risk by ensuring transparency accountability and compliance with RCW 42.56 the Public Records Act. You will independently conduct complex agency-wide records searches coordinate responses to public disclosure requests and maintain organized systems for managing records. You will take the lead in calculating the agencies search strategy to ensure that compliance with the Public Records Act. This role is essential to upholding legal standards maintaining public trust and supporting the integrity of ESDs programs.
Some of what you will do:
- Conducts searches of electronic records using search applications such as eDiscovery.
- Research agency records both current and historical to locate and compile requested records and promptly responds to disclosure requests in compliance with the PRA.
- Coordinates responses tracks the progress of fulfilling requests assembles prepares and reviews records for exemptions prior to release and distributes public records to the requesting parties.
- Develop appropriate search strategies to locate responsive records.
- Coordinate search strategies with internal stakeholders.
- Proactively identifies public record requests that require clarification and communicates effectively and professionally with both staff and the public to facilitate clarification.
- Assists requesters in defining the scope of their records requests.
- Maintains and organizes public disclosure request records according to the records retention schedule.
- Preserves retains and disposes of program records according to applicable records retention schedules.
- Assist management in developing and establishing program policies procedures and standards.
To request a detailed position description clickhere.
- Qualifications
Qualifying candidates will meet one of the following criteria options:
Option 1:
- Six (6) years of experience including planning policy analysis coordination and consultation with a variety of public and private agencies organizations and/or levels of government.
Option 2:
- Associates degree and Four (4) years of experience including planning policy analysis coordination and consultation with a variety of public and private agencies organizations and/or levels of government.
Option 3:
- Bachelors degreeand Two (2) years of experience including planning policy analysis coordination and consultation with a variety of public and private agencies organizations and/or levels of government.
The required Competencies include:
- Conflict Resolution Expertise: Ability to address potential issues proactively.
- Problem-Solving Skills: Proficiency in identifying and recommending resolutions aligned with program goals.
- Policy Development Expertise: Proficiency in creating and implementing program policies.
- Strategic Thinking: Ability to establish standards and procedures effectively.
- Legislative Knowledge: Proficiency in monitoring and adapting to regulatory changes.
- Research and Analysis Skills: Ability to support preparation of in-depth reports and plans.
- Communication Expertise: Proficiency in summarizing and presenting findings clearly.
Required equity competencies:
- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
Special Requirements/Conditions of Employment:
- Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check.
Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy. Additionally we ask that you not include photographs or external links within your documents. Any documents uploaded through this platform will be securely transmitted electronically to support application review.
Please submit your Cover Letter and Resume with your Online Application through the Add Attachments field. A resume will not substitute for the work experience section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as see attachments may be considered incomplete.
- Supplemental Information
Opportunity for All
We strive to create a working environment that includes and respects cultural ethnic racial religious sexual orientation and gender identity diversity. Women racial and ethnic minorities people with disabilities people over 40 years of age people with religious beliefs veterans or people with military status and people of all sexual orientations and gender identities are encouraged to apply.
The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
If you are a person needing assistance in the application process if you need this job announcement in an alternate format or if you have general questions about this opportunity please contactLydia White or at or theTalent Acquisition Team prior to the position closing. If you are having technical difficulties creating accessing or completing your application please contact or or toll free Washington Relay 711.
This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.
Required Experience:
IC
