Administrator Trust & Estate

John Moran Auctioneers is a family-owned auction house with a long-standing reputation for personalized service integrity and expertise in fine art jewelry decorative art and estate property. Founded in 1969 and based in Monrovia California Morans combines the experience of a respected full-service auction house with an approachable boutique style that puts clients first. The company works closely with collectors families fiduciaries and estate representatives offering tailored support and specialized service throughout the consignment valuation and auction process.

The Trusts and Estates Administrator is a key support role within the Trusts and Estates Department helping deliver a high level of service to clients while keeping consignments contracts and department workflows organized and moving forward. This position serves as an important point of coordination between clients specialists and internal teams ensuring that agreements are properly documented deadlines are met and estate property is managed carefully throughout the consignment process. The role also supports incoming appraisal and estate inquiries prepares reports and meeting follow-up and helps create a smooth professional experience for clients from the initial conversation through sale preparation and resolution.

• Prepare and manage contracts receipts and related documentation ensuring all required paperwork is completed accurately and on time.

• Serve as a client support contact by responding to questions assisting with inquiries and helping guide consignments through the process.

• Coordinate with specialists on incoming property including valuations property grouping consignment tracking and contract follow-up.

• Oversee administrative and logistical details such as status reports meeting agendas transport coordination and authentication tracking.

• Travel off-site as needed to meet with clients prepare contracts and enter property into the system.

• Unpack inspect input and label consigned property including noting any defects or damage.

• Create and send weekly meeting agendas post-meeting notes and action items.

• Prepare status reports including pending values ageing reconciliation proof reports and other department updates.

• Partner with the Director on strategies that support departmental growth.