Administrator, Procurement

Do you like working with different project teams in a fast-paced environment Are you interested in joining an organization focused on making a positive impact If so wed like to talk with you about growing with us.

We are currently seeking afull-time Administrator Procurement to work in ourMemphis TNoffice. This is an excellent opportunity to join and grow EnSafe getting involved in a variety of projects for a diverse range of clients across the globe.

As an Administrator Procurement you will support a fast-paced business unit where flexibility communication skills and the occasional after-hours work are necessary.

DUTIES/RESPONSIBILITIES
In this role you will:

• Manage subcontractor and vendor documentation.
• Create solicit and evaluate Requests for Proposals (RFPs) to support project and operational purchasing needs.
• Generate process and maintain purchase orders (POs) including tracking records managing change orders and ensuring purchasing accuracy.
• Maintain PO records update compliance documents (i.e. Certificates of Insurance Safety Documents) and manage change orders.
• Process reconcile and monitor vendor invoices account statements and related financial documentation to ensure timely and accurate payments.
• Utilize and reconcile corporate purchasing cards in accordance with company policies and procedures.
• Maintain regular communication with project teams vendors and subcontractors to coordinate equipment materials and service requirements.
• Participate in internal project meetings providing administrative and purchasing support to facilitate project execution and progress tracking.
• Conduct quality assurance reviews of business documents to ensure accuracy completeness and compliance with organizational standards.
• Support project closeout activities by assisting with cost reconciliation billing documentation and final project records.
• Maintain organized purchasing vendor and project documentation while providing administrative and operational support to ensure efficient business operations.
• Collaborate cross-functionally with internal stakeholders to resolve purchasing invoicing and project-related issues and ensure timely completion of deliverables.

SKILLS/EXPERIENCE
Minimum Skills and Requirements:

• Bachelors degree in Business Administration Supply Chain Management Construction Management or a related field. Willing to consider High School diploma plus an additional five (5) years of experience in lieu of a degree.
• 3-5 years of procurement purchasing administrative or related experience.
• Experience supporting purchasing processes vendor relationships invoice reconciliation or procurement activities.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to effectively manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong verbal and written communication skills with the ability to collaborate across teams and with external vendors.
• Demonstrated ability to work independently exercise sound judgment and take initiative with minimal supervision.
• Proficiency with Microsoft Office applications and general business software.
• Team-oriented mindset with the flexibility and adaptability to support changing client and project team needs.

Preferred Skills:

• Experience within the construction trades engineering or related industries.
• Knowledge of procurement and purchasing best practices including vendor management purchase orders invoice processing and change order administration.
• Familiarity with construction terminology project workflows and subcontractor/vendor documentation requirements.
• Experience supporting project teams and coordinating purchasing activities across multiple projects.
• Demonstrated ability to perform quality assurance reviews of business documents and maintain compliance records.
• Self-motivated professional who thrives in a collaborative environment while effectively managing work autonomously.
• Strong problem-solving skills and the ability to identify and resolve issues proactively.

Why Join EnSafe

• Employee-Owned Advantage
  EnSafe is 100% employee-owned with an ESOP (Employee Stock Ownership Plan) since 1997. That means when EnSafe succeeds you succeed too turning company growth directly into shared rewards.
• Commitment to Growth and Wellness
  The company supports personalized career development mentorship and employee wellness initiatives such as health tracking tools.
• PurposeDriven Work
  EnSafes mission focuses on impactful environmental health and safety consultingmaking a real difference in communities and is backed by its long-standing technical credibility.
• Safety as a Value Not Just a Service
  Safety is deeply embedded in our culture prioritizing employee well-being in addition to helping clients maintain compliance. We stress thatsafety is part of everything we do.
• A Culture of Freedom & Ownership
  At EnSafe our career philosophy is built on freedom. The freedom to take initiative achieve your goals and shape your own career path Employees are encouraged to pursue growth in a flexible entrepreneurial environment.
• Challenging Creative Work
  Workdays at EnSafe are anything but ordinary fast-paced dynamic and filled with opportunities to tackle projects in environmental consulting health & safety engineering and technology. Every day calls for creativity innovation and agile problem-solving.

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About EnSafe

EnSafe began as a two-person firm in 1980 navigating complex regulatory compliance issues on behalf of our clients. We nurture our people with growth and development opportunities. We build enduring trustful relationships with each of our clients with a focus on high ethical and safety standards. We build this reputation by attracting high-quality people and retaining them for the long term.

At EnSafe we are dedicated to fostering a diverse and authentic workplace so if youre excited about this role but your experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles at our company.

EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race color religion national origin citizenship age (except for bona fide occupational qualifications) sex disability sexual orientation gender identity marital status military or veteran status any other status protected by federal state or local law or association with a person on the basis on one or more of the foregoing.

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