AdministrativeFinancial Coordinator

Position Introduction:

The Administrative/Financial Coordinator provides professional administrative financial and operational support to the Department Chair faculty staff and students within the Department of Economics. This position manages departmental financial operations payroll faculty personnel processes and administrative functions while serving as the primary liaison with the College Deans Office Shared Business Services Center (SBSC) and other university offices. The position ensures efficient day-to-day operations compliance with university policies and exceptional customer service.

Essential Duties

• Manage departmental budgets including operating grant and endowment accounts in collaboration with the Department Chair and College Deans Office.
• Monitor financial activity reconcile accounts and prepare budget reports and projections.
• Coordinate departmental payroll and personnel transactions.
• Serve as the primary liaison with the Shared Business Services Center (SBSC) for financial payroll procurement and travel activities.
• Coordinate faculty recruitment and search processes including scheduling interviews and preparing hiring documentation.
• Administer annual faculty progression processes including promotion tenure annual evaluations and reappointments.
• Prepare and submit One-Time Instruction (OTI) requests and other academic personnel actions.
• Coordinate departmental scholarship processes in collaboration with faculty and staff.
• Plan coordinate and support departmental meetings committee meetings workshops and special events.
• Prepare correspondence reports agendas meeting materials and other official departmental documents.
• Maintain confidential personnel financial and student records in accordance with university policies.
• Serve as the primary administrative liaison with the College Deans Office Human Resources Shared Business Services Center and other university departments.
• Coordinate travel arrangements and reimbursement processes for faculty staff and visitors.
• Assist with purchasing procurement and departmental inventory as needed.
• Provide administrative support to the Department Chair faculty staff students and visitors.
• Interpret and apply university policies and procedures while ensuring departmental compliance.
• Identify opportunities to improve administrative processes and operational efficiency.
• Perform other duties as assigned to support the mission and goals of the Department of Economics.

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Required Education and Experience:

• Bachelors degree in Accounting Finance Business Management or related field.

Equivalency/Substitution:Will accept 48 months of related experience in lieu of the Bachelors degree.