Administrative Technician Finance ENTRY LEVEL

Attention Applicants: To ensure your application is considered please read this job announcement in its entirety. It contains essential information about the role our organization and specific instructions on how to apply. Failure to follow these instructions may result in your application being disregarded. We value attention to detail and adherence to our application process so please carefully review all sections and submit all necessary documents with your electronic application. Your thorough understanding and compliance with these guidelines are key to advancing in our selection process.

Why Come Work for Clackamas Fire

Join the forefront of emergency response with Clackamas Fire one of Oregons largest and most dynamic fire protection districts. We are at the heart of community safety proudly serving nearly 250000 residents across a diverse 303-square-mile area.

Our expansive service area is a tapestry of vibrant communities including Gladstone Happy Valley Johnson City Milwaukie Oregon City and Sandy along with numerous thriving unincorporated areas. This diversity not only enriches our work but also challenges and hones our skills in unique ways making us adaptable and proficient in a wide range of emergency scenarios.

Our team includes dedicated individuals that serve across a variety of disciplines providing high-quality internal and external customer service. Our firefighters expertly handle tens of thousands of incidents annually from 24 strategically located fire stations. The fire marshals office public education and wildland personnel protect our communities through community risk reduction activities. Our support and administrative personnel are the backbone of our mission using their technical expertise and skills to keep our systems infrastructure equipment and people functioning efficiently and enable our firefighters to perform at their best.

At Clackamas Fire our commitment goes beyond the call of duty:

• We are a family of professionals united by our purpose Sworn to Serve Dedicated to Save driving us to excel in saving lives and protecting property.

• Innovation accountability and teamwork are not just concepts but the pillars of our operational excellence ensuring we remain at the cutting edge of fire and emergency services.

• Our values are embodied in TEAMS: Trust Empowerment Accountability Mindset and Service. These values are the compass guiding our actions fostering a culture where open communication critical thinking and exceptional service are the norms.

• We are deeply invested in the personal and professional growth of our team understanding that their well-being directly translates to the quality of service we provide to our community.

• Our relentless pursuit of excellence in all aspects of our work is driven by a singular goal: to earn and maintain the unwavering trust of the communities we serve ensuring their safety and resilience.

By choosing a career with Clackamas Fire youre not just joining a team; youre becoming part of a family dedicated to making a significant impact in the lives of others and the safety of our community.

The Administrative Technician in Finance provides administrative and financial support to the Finance department. This role processes accounts receivable billing for retirees and external agencies administers the P-Card program reviews accounts payable invoices maintains the contracts database and supports month-end and year-end closing. The position also maintains accurate financial records prepares reports and handles confidential information with discretion. Success in this role requires strong organizational skills attention to detail and the ability to work independently while providing excellent customer service to staff vendors retirees and other stakeholders.

Job Scope:

Perform duties independently on routine tasks with guidance on complex issues frequently involving new and varied work situations that involve organizational and technical complexity.

Supervisory Responsibility:

This position is not supervisory in nature.

Interpersonal Contacts:

Has both internal and external contacts. The most common internal contacts are with Finance and Logistics staff. The most frequent external contacts are with retirees vendors and outside agencies. Both types of interactions involve information exchange and problem solving. 80% of contacts are by telephone/email and 20% are face-to-face. At least 40% of all contacts are with retirees vendors and outside agencies; 60% are District personnel.

Job Conditions:

This is an in-person full time position with a 4/10 schedule from Monday to Thursday. The standard working hours are from 7:00 am to 5:00 pm. The Administrative Technician in Finance must possess the ability to operate effectively in a standard office environment which includes working with computers and office equipment for prolonged periods. Manual dexterity is essential for regular use of keyboards and managing documents. Visual and auditory sharpness is necessary for reviewing detailed documents utilizing digital systems and ensuring effective communication with colleagues and stakeholders. This role may involve occasional lifting of light objects and movement within the office space. Mentally the position demands analytical skills for decision-making the capacity to manage multiple projects simultaneously and resilience under challenging scenarios. Hybrid work or work from home arrangements are not available for this position.

Accounts Receivable:

• Process billing for retirees and external agencies accurately and on schedule; maintain receivables records and follow up on outstanding balances
• Prepare periodic reports summarizing accounts receivable status

• Issue and maintain P-Cards for authorized staff; monitor usage for compliance with policy
• Reconcile P-Card statements resolve discrepancies and assist cardholders with related issues

• Review accounts payable invoices for accuracy completeness and policy compliance
• Review vendor changes input by other staff for accuracy
• Enter vendor changes including banking information while verifying legitimacy

• Maintain updated and accurate contracts database including new contracts amendments and personnel changes
• Assist users with how to access and utilize the contracts database

• Provides excellent customer service to all internal and external customers of the Finance department.
• Update and maintain financial records and databases and generate routine reports as needed referring discrepancies to senior staff.
• Assist with month-end and year-end close by compiling data organizing supporting documents and helping prepare financial statements and related reports under supervision.
• Perform data entry filing and other administrative tasks in support of the finance team
• Complete special projects and assignments as directed by Finance management
• May serve as the first point of contact for the department; answer screen and direct incoming phone calls and greet visitors professionally to ensure a positive experience
• Respond appropriately to sensitive or non-routine inquiries using discretion to protect confidential information whose improper release could adversely affect the District
• Work collaboratively and maintain positive professional working relationships with team members and stakeholders to streamline processes and support department goals

• Integrity and Trust
• Customer Focus
• Written Communication
• Listening
• Ethics and Values
• Patience
• Time Management
• Approachability
• Composure
• Functional/Technical Skills
• Organizing
• Boss Relationships

• High school diploma GED or College Degree
• Less than one year of experience is required
• Valid drivers license and acceptable driving record
• Successfully pass a background check
• Successfully pass a Pre-Employment drug screening

• Committed to public service and the Districts values: Promotes a culture of open communication critical thinking and exceptional service. Consistently displays the Districts values of TEAMS: Trust Empowerment Accountability Mindset and Service.
• Finance Expertise: Experience in finance administration or related roles especially in accounts receivable or P-Card administration.
• MUNIS Skills: Experience with MUNIS applications.
• Communication Skills: Excellent skills in both verbal and written communication.
• Stakeholder Engagement Skills: Ability to effectively engage and collaborate with various stakeholders including retirees government agencies vendors and internal customers.
• Flexibility: Ability to support special projects and other assignments in financial services.
• Proficient knowledge of MS Office Suites
• Excellent organizational skills and ability to prioritize based on deadlines
• Excellent time management skills
• Confidentiality
• Attention to detail

• Integrity and Trust
• Customer Focus
• Written Communication
• Listening
• Ethics and Values
• Patience
• Time Management
• Approachability
• Composure
• Functional/Technical Skills
• Organizing
• Boss Relationships

Questions regarding this position can be directed to:

Program Specialist Nannette Howland

Clackamas Fire District

Telephone: (Email is preferred)

(Please add the job title to the subject line)

How to Apply

To apply for this position click on Apply button to fill out all information in the online application and complete the questionnaire. Failure to do so may result in your application being removed from consideration.

Application Checklist

1. Completed electronic application including supplemental questions

2. Resume (UPLOAD). Please clearly address your years of experience and the programs you have experience with as it relates to the position.

3. Cover Letter (UPLOAD). Should include why you want to work at Clackamas Fire and a description of your experience/service relating to the position.

4. High School GED or College Degree/Transcript (UPLOAD).

5. Certification & Documentation (UPLOAD). Please include any certifications you may have as it relates to the position or indicated on the supplemental questions.

6. Veteran Documentation (UPLOAD). To receive veteran preference points you must attach appropriate documentation (DD214).

After you Apply

You will get an email stating your application has been submitted. Log in to your government jobs account before the job announcement closes to see if you have any pending tasks or notifications and make sure to complete these tasks before the job announcement closes. These can be found under the My Applications section.

Be sure to check both your email and government jobs account for updates regarding this recruitment.

Evaluation Components

Minimum Qualification Review

The Fire District will invite the top candidates who meet the minimum qualification to a Chiefs accordance with OAR the Fire District will also interview each veteran who submits a completed application meeting the minimum qualification.

In-Person Interview Week of November 2 2026

Chiefs Interviews (In Person) Week of November 16 2026

Tentative Recruitment Timeline

Week of September 21 2026 Announcement Posting

October 11 2026 Close Date

Week of October 12 2026 - Application Review

Week of October 19 2026 Invitation to In-Person Interview sent to qualified applicants

Week of November 2 2026 In-Person Interviews

Week of November 2 2026 Invitation to Chiefs Interview sent to qualified applicants

Week of November 16 2026 - Chiefs Interview (In-Person)

Week of November 16 2026 Conditional Job Offer

December 1 2026 December 30 2026 Post Clearance

January 1 2027 Tentative Start Date

Post Clearance & Special Requirements

Clackamas Fire District will conduct criminal background checks on final candidates. All applicants are subject to additional pre-employment checks such as drivers license drug screening employment history verification reference checks and education verification as required for the position.

Post Clearance Requirements

Additional information:

• During the recruitment process and until the eligibility list has been established observer ride-alongs will not be permitted.
• Please save a copy of this job announcement for your reference as it may not be available for you to view after the job closes.
• Eligible veterans who meet the qualifications will be given veterans preference. For further information please see the following website:Veterans Resources. NOTE: If claiming veterans preference please be sure to attach your DD214 or Disability letter from the VA.
• Clackamas Fire does not offer VISA sponsorships. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Clackamas Fire District will review these documents to confirm that you are authorized to work in the United States.
• If you wish to identify yourself as an individual with a disability under the Americans with Disabilities Act of 1990 and will be requesting accommodation please contact the Clackamas Fire Human Resources Division by calling .

Clackamas Fire is an equal opportunity employer committed to work force diversity fair employment practices and non-discrimination including pay equity for all employees. We do not discriminate on the basis of race religion color sex marital status family status national origin age mental or physical disability protected veteran status sexual orientation gender identity or source of income.

Clackamas Fire is a drug free workplace.