Administrative Support Specialist

The Administrative Support Specialist provides intermediate-level administrative and technical support to various departments under general supervision. This position supports day-to-day office operations document management data entry reporting supply coordination and other administrative functions.

• Perform daily office responsibilities including answering phones faxing copying filing processing mail and typing.
• Process incoming and outgoing mail overnight packages certified mail and other correspondence.
• Meet and greet visitors and coordinate with vendors and consultants as needed.
• Order distribute and maintain inventory of office supplies food badges and other items.
• Perform various data entry assignments accurately and efficiently.
• Provide general administrative support to departments as assigned.
• Provide receptionist coverage as needed.
• Coordinate travel arrangements when required.

• Coordinate administrative processes and maintain related documents and records which may include audit documentation.
• Prepare monitor and maintain files reports records systems invoices spreadsheets and other business documents.
• Perform analysis and review of assigned transactions as needed.
• Maintain accurate and organized department records.
• Serve as a department document control coordinator when assigned.
• Ensure documentation is maintained according to established procedures and requirements.

• Maintain the organization and cleanliness of conference rooms boardrooms reception areas kitchens and other assigned areas.
• Ensure related office equipment and common areas remain organized and operational.
• Travel to the local post office when required.
• Perform additional assignments or administrative tasks as directed by management.

• High school diploma or equivalent required.

• 35 years of administrative clerical office support data entry or related experience.

• Working knowledge of Microsoft Office products particularly Microsoft Excel and Word.
• Ability to perform intermediate-level administrative clerical and data entry assignments.
• Ability to follow established procedures and guidelines.
• Strong organizational and time-management skills.
• Ability to prioritize responsibilities and take initiative.
• Strong attention to detail.
• Good problem-solving and listening skills.
• Strong written and verbal communication skills.
• Basic mathematical reading and writing skills.
• Ability to work independently and manage multiple responsibilities simultaneously.
• Ability to develop and maintain professional business relationships.
• Dependable punctual flexible and able to remain composed under pressure.
• Ability to work effectively with employees at all levels of an organization.
• Ability to lead scheduled safety meeting discussions and complete required safety training modules depending on assignment.

• Commercial insurance
• ACORD insurance forms
• Procurement
• ISO certification

• None.

• Primarily office-based.
• May occasionally require work outside normal business hours with limited advance notice.
• Depending on the assignment may require local travel by car to the post office on a daily basis.
• Local travel may account for up to approximately 6% of working time.