Administrative Support Specialist

• Travel Logistics & Coordination: Serve as the primary liaison between the FDA travel office and state regulators initiating stakeholder identification 120 days in advance and logistics coordination at least 90 days prior to events.
• Documentation & Attendee Tracking: Track and manage Special Government Employee (SGE) and traveler documentation maintaining a comprehensive attendee status tracker and delivering bi-weekly progress reports to the Contracting Officers Representative (COR).
• Lodging & Block Management: Negotiate and manage hotel room blocks at FDA-designated properties at or below GSA per diem rates; oversee booking windows and escalate outstanding reservations to the COR.
• Stakeholder Communications: Draft and distribute COR-approved traveler communications including itineraries schedule reminders and key deadline notices.
• On-Site & Virtual Event Support: Oversee registration desk check-ins distribute meeting collateral resolve real-time event logistics and coordinate with FDA IT staff to troubleshoot virtual platforms for hybrid sessions.
• Executive Administrative Support: Manage complex scheduling and calendar coordination for Office of Regulatory Affairs/OCQC senior leadership; prepare high-level briefing books read-ahead packages and official correspondence.
• Compliance Deliverables & Records Management: Submit bi-weekly and weekly performance deliverables to the COR maintain Government Furnished Property (GFP) inventory logs and maintain 100% compliance with FDA security agreements non-disclosure requirements and mandatory training.

• Minimum 5 years of administrative executive support program support office management or comparable professional experience.
• Demonstrated experience managing calendars coordinating meetings tracking deadlines and action items and supporting multiple priorities with strong attention to detail.
• Experience preparing and formatting professional correspondence reports briefing materials agendas minutes trackers schedules and presentations.
• Strong organizational and time-management skills with the ability to anticipate needs identify conflicts follow through on commitments and communicate issues promptly.
• Excellent written and verbal communication skills and the ability to interact professionally with senior leaders staff external stakeholders and partner organizations.
• Proficiency with Microsoft Outlook Word Excel PowerPoint Teams and other common office/collaboration tools.
• Ability to handle sensitive or non-public information with discretion and maintain organized accurate and accessible records.
• Ability to work independently within established procedures while seeking federal direction or approval when required.

• Prior administrative or executive support experience within FDA HHS another federal agency or a federal contractor environment.
• Experience coordinating domestic and/or international travel travel authorizations vouchers or meeting/event logistics.
• Familiarity with federal records management information security privacy or document-handling requirements.
• Experience supporting purchase requests G-Invoicing actions property transactions or other routine federal administrative/procurement processes.
• Experience supporting senior executives international visitors conferences or engagements involving multiple internal and external stakeholders.
• Experience working in a fast-paced environment requiring frequent schedule changes competing priorities and proactive follow-up.

• Bachelors degree in Business Administration Office Administration Management or a related field or an equivalent combination of education and relevant experience.

• This position requires the ability to obtain and maintain a U.S. government Public Trust clearance. Due to contract requirements candidates must be U.S. citizens or lawful permanent residents (green card holders) to be eligible.
• No agencies third parties or Corp-to-Corp submissions.

• $60000-$70000
• Salary commensurate with experience.

DRT Strategies Inc. (DRT) follows the guidelines outlined by the Equal Employment Opportunity Commission (EEOC) to provide all employees and qualified applicants employment without regard to race color religion sex (including pregnancy childbirth or related conditions transgender status and sexual orientation) national origin age genetic information disability protected veteran status or any other protected characteristic under federal state or local law.

Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact Human Resources by emailing or by dialing .

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