Administrative Support Specialist

As a your typical work assignments may include:

• Supporting leadership by gathering and analyzing data preparing reports and applying problem solving skills to identify and resolve issues.
• Reviewing requests for personnel actions ensuring the actions are appropriate accurate and complete and that they are processed in a timely and effective manner.
• Providing administrative support in areas of budget monitoring and reporting property management and supply inventory and requisition.
• Organizing travel arrangements providing information on travel policies and processes and coordinating training on travel guidelines as needed.
• Managing several aspects of records management for the organization including maintaining a variety of spreadsheets and databases.

• U.S. Citizenship is required.
• Employment is subject to the successful completion of a background investigation. Must be able to obtain and maintain a security clearance.
• Incumbent is subject to random drug testing.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights and responsibilities visit: Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see testing designated position

For more information on eligibility requirements see: DEA Employment Eligibility

Applicants must meet the required qualification requirements described below by the closing date of the announcement. If you are qualifying based on education or if there are mandatory education requirements listed below you MUST submit a copy of your college transcripts with your application.

Applicants applying for the GS-09 must meet one of the following requirements:

A. Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-07 grade level. Specialized experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Qualifying experience must demonstrate the following: 1) Contributing to the day-to-day operations of an office in areas related to human resources administration budget execution program coordination and other core administrative functions; 2) Providing support to management and staff to ensure compliance with administrative policy and regulatory requirements; and 3) Utilizing automated information/data systems to collect data gather information and prepare reports.

B. Education: Have a Masters or equivalent graduate degree -or- two (2) full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D. if related.

OR

C. Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

Applicants applying for the GS-11 must meet one of the following requirements:

A. Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-09 grade level. Specialized experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Qualifying experience must demonstrate the following: 1) Managing the day-to-day operations of an office in areas related to human resources administration budget execution program coordination and other core administrative functions;2) Advising and providing guidance to management and staff on administrative policy and program regulatory requirements; and 3) Utilizing automated information/data systems to collect maintain and analyze data.

OR

C. Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

Additional information on the position qualification requirements are located in the Office of Personnel Managements (OPM) Qualifications Standards Handbook.

Time-In-Grade Requirement: Applicants must meet time-in-grade and time after competitive appointment requirements by the closing date of this announcement.