Administrative Support Specialist

• Serves as the primary administrative support point for the Deputy Director managing day-to-day front office operations and ensuring effective control of schedules communications and priorities.
• Provides administrative support for sensitive and high-visibility issues by ensuring documents are complete accurately routed and properly tracked.
• Supports coordination of administrative actions across the J1 front office and subordinate divisions involving workforce planning readiness resource management security manpower personnel and related mission support functions.
• Prepares edits reviews and finalizes correspondence memoranda staff summaries meeting notes executive communications and other administrative documents for the Deputy Directors review and signature.
• Maintains and updates spreadsheets trackers databases and other administrative tools used to monitor Deputy Directors actions awards budgets inputs personnel matters and leadership requirements.

• Must be a U.S. Citizen or National.
• This national security position which may require access to classified information requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Registered for Selective Service (males born after).
• Time after Competitive Appointment: Candidates must have served 3 months after latest competitive appointment in the Federal service.
• Time in Grade Requirement - see the Qualifications field below for more details.
• Must be able to obtain/maintain security clearance.
• This position is required to obtain and maintain a SECRET security clearance.

Time-in-Grade:

Current or former federal employees who have held a GS position in the preceding 52 weeks must meet the time in grade requirement. Applicant must have served 52 weeks as a GS-11 or higher grade in Federal Service.

Specialized Experience:

For the GS-12 you must have at least one year of specialized experience equivalent in level of difficulty and responsibility to the GS-11 grade level in the Federal service or comparable in difficulty and responsibility to GS-11 if outside the Federal service.

Specialized experience is defined as:

1. Managing executive-level front office operations workflows and suspense tracking systems for leadership across organizational mission areas (such as manpower personnel or operations);
2. Reviewing correspondence staff decision packages and/or executive summaries to ensure compliance with organizational policies and administrative directives; and
3. Managing tracking systems spreadsheets or administrative databases to analyze operational workflows monitor budget or resource data and developing status reports.