Administrative Support Specialist at Metro Elevator DFW, Inc.

Job Title:

• Administrative Support Specialist at Metro Elevator DFW Inc.

Location:

• Carrollton TX; Candidate must be located in the Carrollton area

Job Summary:

The Administrative Support Specialist supports day-to-day administrative accounting and operational activities with a strong focus on supporting our Sales Division and Business Manager. Were looking for an organized detail-oriented and dependable individual with a strong commitment to accuracy follow-through and customer service.

This role provides hands-on support with internal sales processes billing and collections accounting-related tasks and general administrative functions. The Administrative Support Specialist will work closely with the Sales team Business Manager and other internal departments to help ensure processes are completed accurately timely and efficiently. This is an entry-level position ideal for a recent accounting or business graduate or an early-career professional who is eager to learn highly trainable and motivated to develop their skills and grow within a growing organization.

Employment Status/Expectations:

• Full Time

Job Responsibilities (including but not limited to):

Accounting & Financial Support

• Provide administrative and financial support to the Business Manager including billing collections reporting documentation and follow-up activities.
• Process and review vendor invoices for accuracy proper coding approvals and timely payment in accordance with company policies and procedures.
• Support collection efforts by following up on outstanding customer balances and maintaining accurate records of collection activity.
• Maintain organized and accurate financial records and supporting documentation.
• Ensure transactions and documentation are complete and audit-ready.

Sales & Business Support

• Provide day-to-day administrative support to the Sales Division.
• Support internal sales processes including maintaining customer and sales-related information preparing documentation and coordinating follow-up items.
• Help ensure sales-related information is accurately entered maintained and communicated across internal teams.
• Prepare routine reports spreadsheets and other information requested by the Business Manager or leadership.

Administrative & Operational Support

• Provide general administrative and operational support to the accounting and business functions.
• Assist with vendor setup documentation and coordination.
• Provide administrative accounting support during staff absences or periods of increased workload.
• Support leadership and operations teams with financial and administrative information as needed.
• Communicate professionally and effectively with customers vendors and internal team members.
• Take on additional administrative and operational responsibilities as needed to support the organization.

Qualifications

• Bachelors degree in Accounting Business Finance or a related field preferred.
• 04 years of experience in accounting bookkeeping business administration or related operations; recent graduates are encouraged to apply.
• Experience or coursework exposure to A/P A/R reconciliations billing collections and journal entries.
• Strong attention to detail and commitment to accuracy.
• Highly organized with the ability to prioritize multiple tasks and meet deadlines.
• Strong communication and follow-up skills.
• Proficiency in Microsoft Excel and comfortable working in spreadsheets on a daily basis.
• Ability to learn new software systems and internal processes quickly.
• Dependable professional and willing to take initiative.
• Ability to work effectively both independently and as part of a team.

Compensation and Benefits:

• Salary commensurate with qualifications
• Health dental and vision insurance
• Paid time off
• 401k plan with employer matching contribution

Equal Opportunity Employer:

• Metro Elevator is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application please contact us at Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
• Metro Elevator is proud to be an Equal Opportunity Employer. As such we provide equal employment opportunities to all employees and applicants for employment without regard to race color sex sexual orientation gender identity religion national origin disability veteran status age pregnancy genetics or any other legally-protected status.

Company Background:

Founded in 1987 Metro Elevator has been exclusively dedicated to maintaining repairing modernizing and installing elevator systems for over 35 years. As a veteran-owned business and member of the National Veteran Business Development Council (NVBDC) Metro Elevator maintains commercial and residential facilities in over 40 states nationwide serving every major industry including automotive hospitality healthcare finance government education energy and tech.

Metro Elevator DFW Inc. a local beacon of our broader operations stands as an independent and locally owned division with a laser-focused dedication. Here we uphold the Metro Elevator legacy of excellence and tailored service ensuring that our clients facilities are not just operational but optimally so.

Required Experience:

IC