Administrative Support Coordinator I, Office of the Provost

Job Title

Administrative Support Coordinator I Office of the Provost

Classification

Administrative Support Coordinator I

Auto Req. ID

562677

Salary Range

Classification Range $4047 - $5896 per month

(Hiring range depending on qualifications not anticipated to exceed $4047 - $4509 per month)

Work Schedule

Monday - Friday 8:00 AM - 5:00 PM

Why CSUF

California State University Fullerton (Cal State Fullerton) is a leading public university committed to student success academic excellence and inclusive excellence. The university fosters a collaborative environment that supports teaching research and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement career success and economic mobility.

Department

The Office of the Provost and Vice President for Academic Affairs plans and manages all academic and instructional resources that support the teaching scholarship and research mission of Cal State Fullerton. The office strives to serve as a central resource for the campus community ensuring quality academic programming and fostering partnerships with both internal and external stakeholders to promote and support faculty and student success. The Office of the Provost achieves this by empowering faculty staff administrators and students with the knowledge and support necessary so that we can each carry out our individual roles in fulfilling our universitys mission. We seek an exceptional individual to join our Operations team as the Administrative Support Coordinator I Office of the Provost. The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to inclusivity openness flexibility integrity and kindness.

Duties and Responsibilities

Under general direction the Administrative Support Coordinator I independently provides administrative and operational support for the Office. Maintains confidential files and records; schedules and coordinates appointments and meetings; and processes administrative documents and records. Serves as a resource to Office staff and students by responding to inquiries and resolving issues requiring knowledge and interpretation of complex University policies and procedures including Title 5 Executive Orders and UPS documents and refers matters appropriately when necessary. Coordinates event planning and related activities establishes timelines and deadlines and collaborates with units across campus. Prepares monthly budget reports monitors and tracks expenditures processes travel authorizations and travel claims reconciles procurement card transactions and coordinates the ordering of supplies and services. Serves as the department IT coordinator (DITC) and coordinates technology-related requests and support. Hires schedules trains and provides lead work direction to student assistants. Coordinates student payroll processes and related personnel documentation. Performs other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and two years of experience in general office clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experienceon a year for year detailed knowledge of applicable university infrastructure policies and procedures. Thorough knowledge of English grammar punctuation and spelling. Thorough knowledge of office systems with the ability to use a range of technology systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages tracking financial data and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Bachelors degree from a regionally accredited four-year university. Experience working in a university setting. Knowledge of and skill in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures. Ability to communicate effectively orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is a prerequisite and may include providing training to all levels in standard office procedures. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math such as calculating ratios and percentages tracking financial data and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature. Thorough knowledge of office systems and ability to use a broader range of technology systems and packages. Ability to independently handle multiple work unit priorities and projects.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University Fullerton is committed to fostering an environment where students staff administrators and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race sex color ethnicity national origin or any other protected status.

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicants current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University Fullerton is not currently sponsoring anynewH-1B petitions for staff management or faculty positions.

Effective October 1 2025 the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2 5 7 and 9. This position may be subject to changes resulting from this implementation in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees