Administrative Support Assistant (Office Automation)
Job Location:
Scott Air Force Base, IL - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
About the Position: As Administrative Support Assistant the incumbent will work under the overall supervision of the ARTRANS G3 Movement Support Division Chief and Perform administrative and clerical work related to the operations of the Divisions.
- Coordinates administrative support for G3 division leadership and staff.
- Researches administrative policies and regulations to advise division leadership.
- Drafts correspondence and policy documents in the required command format.
- Tracks division taskers and suspense actions to ensure timely completion.
- Prepares reports briefings and data products to support management decisions.
- Assists with budget planning and travel-fund monitoring for assigned divisions.
- Reviews DTS travel documents and assists personnel with travel requirements.
- Maintains civilian time-and-attendance records and resolves payroll issues.
- Manages leadership calendars and meeting schedules to prevent conflicts.
- Screens calls visitors and office inquiries and routes them to appropriate staff.
- Appointment may be subject to a suitability or fitness determination as determined by a completed background investigation.
- This position is subject to a one year probationary period unless the appointee has previously met the requirements as described in 5 CFR Part 315. While probationary the incumbent can be terminated with limited appeal rights.
- This position has a Temporary Duty (TDY) or business travel requirement of 10% of the time.
- This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment.
- Must obtain and maintain proficiency level: 1) Foundational qualification requirements; GATES training 2) ATCMD training class qualification requirements within 12 months 3) 20 hours of Continuous Professional Development (CPD) per work role code.
- This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
In order to qualify you must meet the experience requirements described below. Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience including volunteer experience. Your resume must clearly describe your relevant experience.
Specialized Experience: One year of specialized experience which includes: (1) Providing administrative and technical support to management officials; (2) Preparing correspondence reports and briefing materials in prescribed formats; and (3) Applying organizational policies regulations and guidance to resolve administrative problems. This definition of specialized experience is typical work performed at the next lower grade/level position in the federal service (GS-06)
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
- Male applicants born after December 31 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
- You will be required to provide proof of U.S. Citizenship.
- This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public making this determination the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
- Direct deposit of pay is required.
- Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
- If you have retired from federal service and you are interested in employment as a reemployed annuitant see the information in the Reemployed Annuitant information sheet.
- This is a(n) General Administration and Management Career Program position
- Multiple positions may be filled from this announcement.
- Salary includes applicable locality pay or Local Market Supplement.
- Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government interest.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e. physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position after notification of the adjudication of your request you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
Junior IC
