Administrative Support Assistant

Duties include but are not limited to:

• Composes correspondence reports memoranda agendas and meeting minutes schedules and program materials.
• Utilizes knowledge of computer and database applications to update and maintain data and program information.
• Performs all necessary administrative support functions to include receiving and screening calls and visitors to the office receiving and reviewing all incoming correspondence and preparing replies to general inquiries and routine actions.
• Determines routine actions or issues requiring supervisors attention and refers the items to the appropriate staff members based on the subject matter experience required. Maintains all office files to ensure compliance with applicable regulatory guidance.
• Receives and distributes all office mail to include special handling such as certified registered or express mail.
• Assists Administrative Officer with technical and administrative work related to recruitment packages and the Resource Management Committee.
• Serves as secondary control point clerk for the fund control points (FCPs) of the service and complies with all acquisition regulations as well as all federal VA and local policies and procedures to support the organizations mission and needs.
• Arranges travel and itineraries for the unit.
• Identifies program problems and answers questions based on technical knowledge and makes recommendations which are consistent with the objectives and requirements of the travel program.
• Serves as an additional Contracting Officer Representative (COR) Level 1 and will secondarily be responsible for the management $30 million worth of service contracts within the EMS Department.
• Serves as the Administrative Talent Management System (TMS) Education Coordinator for the service.
• Possesses strong oral and written communication skills the ability to relate positively to management and employees at all levels.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday through Friday 7:30 am - 4:00 pm (subject to change based on the needs of the agency)
Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Support Assistant/PD032960
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public determining if your employment advances the public interest we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 07/27/2026.

You may qualify based on your experience as described below:

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify for the GS-6 based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: knowledge of different computer systems organized able to multi task maintain office answer phones run and update reports maintain and update timekeeping system. This experience must be supported by your resume to be creditable.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Education

There is no educational substitution at this grade level.

Required Experience:

Junior IC