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Administrative Specialist
Job Location:
Job Location:
Zanesville, OH - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
16 August 2026 (17 days ago)
Posted:
Application Deadline:
13 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Description
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones greeting/referring/assisting visitors customers staff or others preparing documents and reports compiling records scheduling meetings organizing and maintaining information coordinating calendars analyzing data including budgetary expenditures and providing high level administrative assistance to executives. Job Responsibilities May supervise or oversee the work of Technical & Administrative Support staff and/or student employees. Resolves complex and unique problems that require an ability to interpret established policies and procedures. Oversees department unit administrative processes. Coordinates complex processes and initiatives such as grant proposals contracts /or complex academic processes such as tenure case approvals faculty searches complicated course scheduling or sensitive graduate application processes. Plans and implements projects special events and/or programs that require a high level of coordination with multiple constituents and departments. Composes and edits internal and external correspondence and documents including such things as manuscript submissions for scientific journals. Manages academic courses and textbook information. Plans and maintains website as well as other department publications. Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.
Minimum Qualifications
Knowledge of administrative practices policies procedures office equipment and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education training and experience is acceptable. Specific knowledge certifications and licensure will apply at the position level.
Work Schedule
Hours of work are Monday through Thursday 7:30 am to 5:00 pm with a 30 minute lunch and Friday 8:00 am to 12:00 noon. Based on departmental needs some evening and weekend hours could be required.
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones greeting/referring/assisting visitors customers staff or others preparing documents and reports compiling records scheduling meetings organizing and maintaining information coordinating calendars analyzing data including budgetary expenditures and providing high level administrative assistance to executives. Job Responsibilities May supervise or oversee the work of Technical & Administrative Support staff and/or student employees. Resolves complex and unique problems that require an ability to interpret established policies and procedures. Oversees department unit administrative processes. Coordinates complex processes and initiatives such as grant proposals contracts /or complex academic processes such as tenure case approvals faculty searches complicated course scheduling or sensitive graduate application processes. Plans and implements projects special events and/or programs that require a high level of coordination with multiple constituents and departments. Composes and edits internal and external correspondence and documents including such things as manuscript submissions for scientific journals. Manages academic courses and textbook information. Plans and maintains website as well as other department publications. Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.
Minimum Qualifications
Knowledge of administrative practices policies procedures office equipment and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education training and experience is acceptable. Specific knowledge certifications and licensure will apply at the position level.
Work Schedule
Hours of work are Monday through Thursday 7:30 am to 5:00 pm with a 30 minute lunch and Friday 8:00 am to 12:00 noon. Based on departmental needs some evening and weekend hours could be required.
Required Experience:
IC
About Company
Ohio University offers more than 250 programs, including undergraduate and graduate-level study with outstanding professors. At OHIO, you’ll gain knowledge, skills, and experiences for career success.
