Administrative Specialist, Patient Care Services

Job Description

Harborview Medical Centers Patient Care Services has an outstanding opportunity for an Administrative Specialist.

WORK SCHEDULE

• 100% FTE
• Day Shift

POSITION HIGHLIGHTS

This position reports to the Associate Chief Nursing Officer over Ambulatory clinics and the Administrator over Behavioral partnership with the leadership team this individual takes a dynamic role in supporting duties integral to the daily operations of the Patient Care & Ambulatory divisions and which promote the Chief Nursing Officers initiatives.

PRIMARY JOB RESPONSIBILITIES

• Provide highlevel administrative support including advanced word processing spreadsheets graphics databases Teams/SharePoint updates and limited Kronos timekeeping
• Manage Outlook calendars for Assistant Administrators and Clinical Director; schedule inperson and Zoom meetings and respond on behalf of leadership
• Prepare and distribute meeting invitations agendas reminders and minutes for seniorlevel meetings
• Communicate professionally and clearly in writing; summarize recordings type 45 wpm and maintain confidentiality (HIPAA)
• Stay current on email communications and relay information accurately and promptly
• Work independently and collaborate effectively with internal departments on behalf of administrators
• Assist with onboarding of new staff; demonstrate basic familiarity with medical terminology
• Demonstrate advanced proficiency in Microsoft Office and eagerness to learn new systems
• Ensure compliance with PCS policies safety standards and regulatory requirements
• Take initiative to support department needs promote equity and assist during peak workloads
• Recommend and support process improvements through documentation data tracking and participation in initiatives
• Prioritize workload meet deadlines maintain reliable attendance and deliver highquality work
• Demonstrate positive problemsolving professional communication and respectful interactions with patients visitors and staff

REQUIREMENTS

• Bachelors degree; and at least 4-5 years of progressively responsible administrative experience in a large complex organization.
• A minimum of two years experience providing executive-level support in a health care/higher education setting preferred.
• Strong written and verbal communication
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements such as a license certification and/or registration.

ABOUT HARBORVIEW MEDICAL CENTER

As the regions only Level I Trauma and verified burn center Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis including emergency medicine trauma and burn care neurosciences ophthalmology vascular surgery HIV/AIDS rehabilitation mental health and substance abuse care.

Harborview employees are committed to the vital role the institution plays in the immediate community as well as the entire Northwest region.

Challenge. Collaboration. Compassion.

ABOUT UW MEDICINE WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the publicby advancing medical knowledge providing outstanding primary and specialty care to the people of the region and preparing tomorrows physicians scientists and other health professionals.

All across UW Medicine our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful welcoming environment where every patient family student and colleague is valued and honored. Nearly 29000 healthcare professionals researchers and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center UW Medical Center - Montlake UW Medical Center - Northwest Valley Medical Center UW Medicine Primary Care UW Physicians UW School of Medicine and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

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About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.