Administrative Specialist Laser Systems Engineering & Operations Division

We have an opening for an Administrative Specialist to support the Laser Systems Engineering and Operations (LSEO) Division within the Engineering Directorate. LSEO is a large and dynamic division of more than 700 employees with substantial administrative workforce and operational support needs across a broad range of activities.

You will provide high-volume administrative coordination and transactional support to the division office and administrative team. This role will support recruiting logistics onboarding and offboarding coordination meeting and event logistics records and tracker maintenance awards and recognition support and general office operations. You will work closely with the Division Administrator Hiring and Scholar Administrator Executive Assistant Timekeeper Hiring Coordinator Business Analyst and division supervisors to help ensure efficient day-to-day administrative operations.  This position is in the Laser Systems Engineering and Operations (LSEO) Division within the Engineering Directorate.

This position requires full-time on-site presence due to the nature of the work.

In this role you will

• Provide administrative coordination and operational support for division office activities priorities and shared administrative processes with conflicting priorities.
• Coordinate interview logistics with multiple components including scheduling support managing complex calendars while independently determining scheduling priorities candidate communications room coordination badging support travel coordination and reimbursement follow-up.
• Support onboarding activities for new hires scholars and other incoming personnel by coordinating checklists administrative steps notifications and required interfaces with partner organizations.
• Support offboarding and employee transition activities by coordinating standard administrative closeout steps notifications and records updates.
• Coordinate shared administrative trackers logs calendars contact lists distribution lists and status reports from multiple sources to support division office execution and follow-through.
• Assist with preparation routing tracking and follow-up for awards recognition items conference and training requests and related division-office actions.
• Coordinate logistics for meetings events visits and engagement activities including scheduling materials preparation attendee coordination and other complex support activities.
• Maintain administrative files and records in accordance with Laboratory procedures and guidance including appropriate handling of sensitive information.
• Act as a primary contact and provide surge support for selected complex division office administrative activities including recruiting coordination office logistics and routine office processes.
• Respond independently to general administrative inquiries and route issues to the appropriate member of the division office team.
• Identify opportunities to improve efficiency consistency and customer service in administrative processes.
• Perform other duties as assigned.

Qualifications :

• Ability to obtain and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
• Specialized and advanced administrative support experience in a fast-paced office operations business or organizational environment.
• Experience coordinating multiple tasks with conflicting priorities schedules and administrative processes with strong attention to detail and follow-through.
• Advanced experience using Microsoft Office applications and standard business systems to maintain records trackers schedules and reports.
• Effective organizational skills and demonstrated ability to manage a high volume of work with competing priorities and deadlines.
• Excellent interpersonal and communication skills and experience working with a broad range of internal customers.
• Experience handling sensitive or confidential information with discretion and sound judgment.
• Ability to work independently and as part of a team in a dynamic environment.

Qualifications We Desire

• Experience supporting recruiting onboarding offboarding meetings events or workforce-related administrative processes.
• Experience in a large technical operational or matrixed organization.
• Experience coordinating travel reimbursements badging interview logistics or employee support activities.
• Experience maintaining shared trackers status reports and administrative records for a multi-person office or organization.
• Experience providing backup support across multiple administrative functions.
• Knowledge of Laboratory administrative systems practices and procedures.

Pay Range

$38.03 - $45.63 Hourly 

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Onsite

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

  Pre-Employment Drug Test

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time