Administrative Specialist III Juvenile Division

The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.

• Assist in the organization of New Employee Orientation (NEO) to include preparing materials entering and tracking new-hire mandatory trainings scheduling conference rooms.
• Provide administrative support to the Juvenile Division training team. Includes tracking training attendance and compliance ensuring employees have access to online trainings and entering/retrieving training data.
• Identify research and resolve Training Unit issues as needed; make recommendations and/or problem-solve solutions.
• Assist in the coordination and facilitation of employee engagement programs and appreciation events.
• Draft and publish communications for division-wide dissemination including informing Juvenile Division team-members of training opportunities and employee engagement and appreciation events.
• Work independently to prioritize work assignments and ensure tasks are completed in a timely accurate and efficient manner.
• Maintain create update and retrieve information utilizing Microsoft Word Outlook SharePoint Excel and other department data systems.
• Maintain security and confidentiality of highly sensitive communications and information in all forms (i.e. written verbal and electronic).
• Process payroll documents and enter necessary data into the Roster Management System.
• Provide exceptional customer service when engaging with internal and external stakeholders.

• Perform other related duties and responsibilities as assigned within the scope of the Administrative Specialist position.
• Provide backfill support to peer administrative team members for critical functions: including but not limited to processing payroll placing supply orders routing and delivering mail invoicing and other duties as assigned.

• Four (4) years full-time clerical experience including one (1) year performing high-volume complex administrative functions.
• Intermediate proficiency utilizing Microsoft Word Outlook Excel SharePoint Teams and PowerPoint.
• Exceptional organizational skills such as attention to detail ability to prioritize and successfully juggle multiple tasks analytical skills and time management skills.
• Desire to work in a collaborative team environment.
• Ability to problem-solve with independence and use available information to help anticipate issues before they arise.
• Strong customer service skills including effective oral and written communication.

• Advance proficiency utilizing Microsoft Word Outlook Excel SharePoint Teams and PowerPoint.
• More than five (5) years with experience in high-volume complex administrative functions environment with skills in multi-tasking problem solving and analyzing information in a professional work setting.
• Experience supporting employee engagement including drafting communication materials.
• Experience working in a professional setting that serves youth and families.
• An understanding of the principles of trauma-informed care and the ability to integrate these principles into job duties when applicable.

WORK SCHEDULE:This position will work a 40-hour work week and is overtime eligible. StandardworkhoursareMondaythroughFriday8:00a.m. 5:00p.m.

WORK LOCATION:The individual selected for this position will work within a secure juvenile detention setting and will be assigned to thePatricia Clark Children and Family Justice Center located at 1211 E. Alder Street Seattle WA.

WHO MAY APPLY:This employment opportunity is open concurrently to all King County employees and the general public who meet the qualifications. Internal consideration will be given to current DAJD and King County employees who meet the minimum qualifications.

HOW TO APPLY:Completion of the entire King County application and supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. Online applications are preferred. To apply go to: at:1-.

DEPARTMENT CONTACT:Questionsregardingthisannouncementorpositionmaybedirectedto:
Jennifer Eugene DAJD Sr. Human Resources Analyst; Phone Number: ; or via e-mail

SELECTION PROCESS:Initial screening will be based upon a review of application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated you will not proceed to the next steps of the review/selection process. Candidates determined to be most competitive based upon the initial application review will proceed to the interview phase of the selection process. The interview phase may include a written exercise and/or a computer-based skills testing to demonstrate writing skills and computer proficiency.

SPECIAL REQUIREMENTS: It is a hiring requirement that all staff employed by DAJD successfully pass a thorough background investigations process which includes fingerprinting criminal history check reference checks and other tests as deemed necessary.

UNION MEMBERSHIP: This position is represented by the King County Juvenile Detention Guild (Q3).

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King County is an Equal Employment Opportunity (EEO) Employer:No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

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