Administrative Specialist II

Administrative Specialist II
Req#: 92480

Full-Time 40 Hours/Week Monday-Friday
Preferred Start Time: Between 5:00 AM - 7:00 AM
Supports Seven Hospital Units Across Five Nursing Directors

If youre an organized detail-oriented professional who enjoys variety collaboration and being the person who keeps everything running smoothly this could be the perfect opportunity for you. As an Administrative Specialist II youll serve as a key partner to nursing leadership helping support daily operations across multiple hospital units. From coordinating administrative activities to supporting onboarding scheduling and compliance efforts your work will help teams stay focused on what matters most: delivering exceptional patient care.

Key Responsibilities

• Coordinate daily administrative and operational activities across seven hospital units
• Manage department supplies inventory and ordering processes
• Schedule meetings maintain Outlook calendars and support staffing processes
• Assist with onboarding employee file management and system access requests
• Maintain communication resources staff contact lists and distribution groups
• Track and organize regulatory compliance and accreditation-related documentation

This role requires exceptional organizational skills strong attention to detail and the ability to balance multiple priorities while supporting several leaders and departments. The ideal candidate is proactive adaptable and comfortable working in a fast-paced healthcare environment where priorities can shift throughout the day.

Why Join This Team

Youll become part of a highly collaborative nursing leadership team that values partnership communication and mutual support. Although youll work with multiple departments and leaders youll find a consistent team-oriented environment where leaders are committed to helping one another succeed and investing in the success of their staff.

This is an excellent opportunity for someone who enjoys meaningful work behind the scenes takes pride in keeping operations running smoothly and wants to make a direct impact on the teams that care for our patients every day. Youll receive strong onboarding support opportunities to build your professional skills and the chance to become an integral member of a dedicated healthcare team.

Required Minimum Knowledge Skills and Abilities (KSAs)

1. Education: High School diploma or GED preferred.
2. License/Certifications: N/A
3. Experience: Three years of experience in an administrative support role required.
4. Additional Skills/Requirements Required: Advanced Microsoft Office skills.
5. Additional Skills/Requirements Preferred: N/A

Additional Information

MaineHealth is committed to fostering a supportive inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave flexible work options student loan assistance professional development opportunities and well-being resourcesso you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our offer of employmentwill depend onqualificationssuch asskills relevant experience education certificationsand otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $21.09to $27.12 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay MaineHealth offerscomprehensivebenefits recognition programs career growth opportunities andwhere applicableshiftdifferentials or other incentives.

If you have questions about this role please contact

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Notice Regarding Maine Employer Surveillance Statute:Pursuant to Maines Employer Surveillance Statute prospective care team members are notified that MaineHealth may monitor collect record review or retain information related to the use of its systems networks applications files data communications platforms (including notified recordings) smart badges building access company vehicle GPS data business calls and workplace security cameras.