Administrative Specialist I Title I Programs

Job Description:

The AdministrativeSpecialist I - Title I Programs provides high-quality administrative assistance and clerical services for the Executive Director of Professional Learning and Federal Program Title I School Improvement Coordinator and Title I Coordinator. Communicates effectively with all ACPS state and federal stakeholders establishing and maintaining records; managing division and school-based Title I budgets compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

• Education: High school diploma or equivalent. Associate degree or college credit equivalent preferred.

• Experience: Job-related experience within the specialized field with increasing levels of responsibility required. Knowledge of Title I and budgeting experience preferred.

• Coordinates schedules meetings and activities for the purpose of supporting administrator/department staff with operational activities.
• Maintains a wide variety offiles and records (manual/computer; confidential/non-confidential) for the purpose of providing documentation in accordance with administrative and legal requirements.
• Maintains all monetary files related to and for the purpose of keeping accurate school financialrecords for all Title I services (division-wide/school-based)
• Monitors assigned departmental activities and/or program components (e.g. travel arrangements and reimbursements meetings and events etc.) for the purpose of ensuring that goals are achieved target dates are met and financial legal and/or administrative requirements are satisfied.
• Prepares a variety of written materials (e.g. reports memos letters etc.) for the purpose of documenting activities providing written references and/or conveying
• Responds to a variety of inquiries from internal and external parties (e.g. staff parents students public agencies etc.) for the purpose of providing information facilitating communication among parties and/or providing direction.
• Supports assigned administrative and department personnel for the purpose of providing assistance with administrative functions.
• Assists other personnel as may be required for the purpose of ensuring an effcient and effective work environment.
• Attends meetings and workshops for the purpose of recording events conveying and/or receiving information.
• Demonstrates prompt and regular

• Receives dates and distributes all mail email and
• Performs clerical duties related to the Title I program application presentations school board briefs and memos Title I budgets Four Week Letters Right To Know Letter Annual Title I Meetings
• Performs clerical duties- handles telephone communication files documents prepares copies and distributes documents; composes and transcribes correspondence; maintains department calendar; arranges meeting space; prepares agendas attends and recordsminutes for department and community meetings and ensures equipment resources and materials are set up in a timely manner.
• Supports the Executive Director of Professional Learning and Federal Programs with Title I travel supplemental pay performance contracts purchase orders etc.
• Prepares purchase orders receives and distributes orders and monitors expenditures for materials and office supplies.
• Operates office technology and equipment (copiers fax laminator etc.); prepares documents using Microsoft Office Suite (Word Excel PowerPoint Teams and other software)
• Duplicates collates and disseminates written materials to local schools and other appropriate personnel
• Special projects for Title I staff as assigned by the Executive Director of Professional Learning and Title I Programs (Time & Effort Inventory Comparability FACE etc.).
• Completes registration and travel documents for Title I staff.
• Maintains data and records related to Title I
• Sets priorities and performs duties; accordingly works
• Exhibits a comprehensive knowledge of the Title I
• Promotes positive relationships with school personnel central office staff and the Title I
• Performs all other duties as assigned by the appropriate

Compensation:

• Salary for this position is determined byThe ACPS Support Staff Salary Scale Grade 22 $26.56to $32.67 an hour.

Clearances:

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.
• Public Health Compliance - Must follow safety and health protocols.

Required Experience:

IC