Administrative Specialist I

Agency

Dept of Health and Human Services

Division

EMPLOY INDEP FOR PEOPLE W/DISAB - EIPD

Job Classification Title

Administrative Specialist I (S)

Position Number

Grade

NC08

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest most complex agencies in the state and has approximately 17000 employees. It is responsible for ensuring the health safety and well-being of all North Carolinians providing human service needs for special populations including individuals who are deaf blind developmentally disabled and mentally ill and helping poor North Carolinians achieve economic independence.

Description of Work

This Administrative Specialist I/Lead Office Assistant V position is located in the Sylva VR/IL Unit Office and provides administrative support to the Unit Manager. This position has responsibility for assisting with all personnel and administrative actions for the Sylva office and the Waynesville and Murphy satellite offices. This position processes documents and administrative work generated by the unit manager in order to support VR and IL personnel rehabilitation counselors and other support staff in the unit. The selected candidate directs and coordinates records and information management mail distribution facilities maintenance and custodial operations for the Sylva Unit. The lead office assistant provides limited training for processing assistants.

Job duties include the following:

Serving as the initial contact for customers and visitors by providing assistance and directing calls and inquiries appropriately
Performing and coordinating daily administrative functions that includes processing mail ordering supplies maintaining accurate records
Maintaining confidentiality while handling sensitive staff client and agency information
Providing orientation and initial training to newly hired administrative staff and providing ongoing training on policies procedures and
operational changes that impact work
Preparing and processing correspondence reports forms and other administrative documents including P-card transactions and Impress cash funds
Coordinating office vehicle and equipment repairs maintenance needs and other unit related services to ensure safe and effective
operations in the unit and satellite offices
Collaborating with State Office landlords and vendors on billing building and contracted services
Assisting with monitoring office expenditures purchasing activities and administrative resources to support responsible use of agency funds
Scheduling meetings and office events and ensuring room setup and necessary materials
Serving as a resource to all staff by addressing routine questions information gathering and referring complex questions to the Unit Manager

Knowledge Skills and Abilities/Management Preferences

Salary Range: $39244.00-$68679.00

Recruitment Range: $39244.00-$49000.00

Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement.

The following Management Preferences are not required but applicants that possess these skills are preferred.

Demonstrated customer service organizational and leadership skills with the ability to manage multiple responsibilities with accuracy

Knowledge of administrative office practices and the use of office equipment

Effective computer skills with proficiency in MS Office including Word Excel and PowerPoint

Proven ability to work with a variety of professionals (internal and external to the organization) general public and consumers.

Valid drivers license required for work related travel to satellite offices and other locations in order to meet job requirements

Position is funded in part through federal funds.

Posting closes at 11:59 p.m. the night before the end date

About Division of Employment and Independence for People with Disabilities (EIPD):

The DHHS Division of Employment and Independence for People with Disabilities (EIPD) promotes employment and independence for people with disabilities through customer partnership and community leadership. EIPD helps people with disabilities achieve their goals for competitive employment and more independent living in communities statewide. To learn more about EIPD: and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options standard and supplemental retirement plans and the NCFlex program (numerous high-quality low-cost benefits on a pre-tax basis). Employees also receive paid vacation sick and community service addition paid parental leave is available to eligible employees.

Supplemental Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employerthat embraces an Employment First philosophy which consists of complying with all federallaws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.

In accordance with the Governors Executive Order 303 our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.
• If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be must be submitted by 5:00 PM on the closing date.
• Applicantsmaybe subject to a criminal background check. All candidates selected for positions considered Positions of Trustwill besubject to a criminal background check.
• Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
• For a list of organizations that perform this specialized service please visit the NACES membership website at Credit Verification

  Degrees must be received from appropriately accredited institutions. Transcripts degree evaluations and cover letters may be uploaded with your application.

  Veterans and National Guard Preference

  • Applicants seeking Veterans Preference must attach aDD-214 Member-4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
  • Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
  • Applicants who are former members of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of their DD 256 or NGB 22 along with the state application.

  ADA Accommodations

  Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment DHHS will ensure that people with disabilities or known limitations covered by the PWFA are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.

  
  

  Minimum Education and Experience

  Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

  
  High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

  EEO Statement

  The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

  Recruiter:

  Charlene Michele Moore
  

  Contact:

  DHHS Workday Support Form