Administrative Specialist
Job Location:
Greenwich, CT - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The Administrative Specialist provides comprehensive administrative and operational support to ensure the efficient functioning of Family Centers executive offices and Grauer Preschool. Working closely with the Manager of Administrative Services and executive leadership the incumbent helps maintain a professional organized and responsive office environment. The role also assists with documentation reporting and coordination activities that support agency operations.
Key Duties and Responsibilities
- Serve as the primary point of contact for visitors phone calls and email inquiries providing professional and responsive customer service.
- Provide administrative support to the Chief Executive Officer and Executive Team including calendar management scheduling and meeting coordination.
- Oversee daily administrative operations of the executive offices and Grauer Preschool to ensure efficient office functioning.
- Perform data entry and administrative support for agency programs and maintain documentation related to grants compliance and accreditation.
- Manage incoming communications including answering calls taking messages and routing inquiries appropriately.
- Receive sort and distribute incoming mail and deliveries including interoffice correspondence and USPS mail.
- Coordinate outgoing mail and deliver items to local post office and drop-boxes when necessary.
- Monitor and report facility-related issues and coordinate with the Facilities Director.
- Participate in safety-related initiatives conduct drills and participate in the organizations Safety Committee to help maintain a safe workplace.
- Manage office supplies and maintain building inventory ensuring resources are regularly re-stocked and available for staff and program operations.
- Collaborate with leadership and staff to continuously improve administrative processes and workflows
- Perform other administrative and operational duties as assigned to support agency needs.
Performance Requirements and Competencies
- Leadership qualities including independent judgment attention to detail multitasking and critical thinking.
- Ability to quickly assess and resolve challenging situations with clients and/or staff.
- High aptitude for learning new programs and responsibilities.
- Knowledge and ability to plan and carry out instructions.
- Familiarity with Family Centers programs and information flow.
- Strong organizational and interpersonal skills.
- Excellent written and verbal communication skills.
- Ability to lift up to 20 pounds.
Education and Experience Requirements
- Bachelors or Associates degree highly desirable; relevant industry experience may be considered.
- Minimum of 2 years of administrative or office operations experience preferably in a nonprofit healthcare education or human services organization.
- Experience supporting senior leadership in a dynamic office environmentand the ability to manage multiple priorities with discretion professionalism and sound judgment.
- Proficiency with Microsoft Office Suite (Outlook Word Excel Teams).
- Valid drivers license and access to a reliable properly insured vehicle for work-related responsibilities.
Compensation
$58000-$62000 annually depending on experience
Benefits and Perks
AtFamily Centers we believe in taking care of our compassionate staff who care for our community. We offer a comprehensive benefits package carefully designed to support staff health financial wellbeing and work-life are committed to fostering a supportive mission-driven environment where employees feel valued supported and able to build lasting careers.
Full-time employees enjoy:
- Generous Paid Time Off 10 vacation days annually (increases to 15 days after 5 years and 20 days after 10 years) 11 paid holidays up to 3 personal days and up to 10 sick days
- Half-Day Summer Fridays(in select programs)
- Medical Dental & Vision Coverage Options
- Health Savings Account (HSA)with monthly employer contributions
- Flexible Spending Accounts (Health Care & Dependent Care)
- 403(b) Retirement Planwith up to 6% employer contribution
- Employer-Paid Long-Term Disability Life & AD&D Insurance
- Employee Assistance Program (EAP)for confidential support
- Voluntary Opt-In Benefitsincluding Critical Illness Insurance Pet Insurance supplemental Life Insurance and more
- Tuition Assistance(eligible to apply after 6 months of service)
- Loan Repayment Opportunity: Fully licensed clinicians working in our FQHC and SBHC programs may qualify for the National Health Service Corps (NHSC) Student Loan Repayment Program which offers up to$75000in student loan repayment for primary medical dental and behavioral health clinicians. Clinicians who demonstrate Spanish-language proficiency may qualify for an additional$5000 award.
Family Centers has consistently been recognized as one of the Top Workplaces in Western Connecticut by Hearst Connecticut Media and holds a perfect 100 Encompass rating from Charity Navigator.
About Family Centers
Family Centers is a private nonprofit organization offering health education and human service programs to children adults and families in Fairfield County. Our team includes 300 professionals and over 500 trained volunteers who collaborate to provide our communities with a wide range of responsive and innovative services. Through our comprehensive network of services more than 26000 children adults families and communities receive the care encouragement and resources needed to realize their potential.
For more information please visit.
Family Centers is committed to providing equal employment opportunities to all applicants and employees as indicated in applicable federal and/or state laws.
Required Experience:
IC
About Company
Family Centers empowers children, adults, families, and communities to realize their potential. Today, we serve more than 26,000 residents each year across Fairfield County and are guided by the same mission that has shaped our work for more than 130 years.
